GRANTS SPECIALIST IV

Responsibilities

• Purchasing Documents and Competitive Procurements:
  • Manages the process of development, determination of needs, drafting, routing, and editing of Statements of Work (SOWs) for projects procured through competitive and non-competitive procurements to be attached to purchase orders.
  • Drafts procurement templates. Provides direct support to program staff to determine the most appropriate method of procurement of goods and services.
  • Led competitive and noncompetitive procurement projects, including Request for Proposals, Invitations to Negotiate, Request for Information, and Invitations to Bid.
  • Leads meetings related to development and management of projects and procurements.
  • Provides technical assistance to staff on complex purchases with the DOH Purchasing Office and to complete procurements in at a timely manner to meet program requirements.
• Purchasing Contract Manager:
  • Serves as a Contract Manager on Statement of Work (SOWs) for complex services over Category II.
  • Aids program staff and other purchasing staff in the drafting and development of SOWs and obtains approval for SOWs and revised SOWs.
  • Manages issued purchase orders with SOWs and approves deliverables and processes invoices from vendors. Maintains documentation in the appropriate file.
  • Prepares purchasing and procurement reports per the Purchasing Manager’s request.
  • Maintains all required Contract Manager training requirements.
  • Prepares reports and analyses as directed related to purchases, procurements and other related projects as requested by the supervisor and Division leadership.
  • Prepares ad hoc reports, overviews and presentations as requested related to ongoing program procurements.
  • Leads special projects as assigned by the Purchasing Manager or Children's Medical Services Leadership.
  • Performs other duties as assigned.

Qualifications

• Employee in the State Personnel System.
• 2 or more years of experience in purchasing or contracts within the State of Florida System.