Grants Project Specialist -- 1500

Fiscal Oversight & Subrecipient Management Review subrecipient budgets, invoices, and financial reports for accuracy and compliance.Verify expenditures align with approved budgets and contract terms.Provide guidance to subrecipients on allowable costs, documentation requirements, and compliance.Review and approve purchase requests, ensuring compliance with state and federal regulations. Financial Tracking & Reporting Track grant expenditures and reconcile with financial reports.Review and approve invoices for payment, ensuring accuracy and compliance.Provide program staff with regular updates on budget status, expenditures, and projections.Prepare and submit financial reports to funders, ensuring accuracy and timeliness. Compliance & Documentation Ensure all program activities and expenditures comply with applicable regulations.Review and maintain documentation for audits and compliance reviews.Provide guidance to program staff on purchasing, documentation, and compliance requirements. Stakeholder Communication Serve as a liaison between program teams, fiscal management, and subrecipients.Provide training and guidance to program staff on contract, grant, and compliance requirements. Other Duties as Assigned Qualifications Bachelor’s degree in Business Administration, Public Administration, Finance, or related field.3+ years of experience in contract administration, grants management, or fiscal oversight.Proficiency in Microsoft Office Suite (Word, Excel, Outlook).Experience with Adobe Sign, Grants Management Systems (GMS), or similar tools preferred.Strong attention to detail and organizational skills.Excellent communication and interpersonal skills.Ability to work independently and manage multiple priorities in a fast-paced environment. Preferred Qualifications Experience working with state or federal grants.Experience with subrecipient monitoring and compliance.Knowledge of Rhode Island state purchasing and compliance regulations. Benefits Medical, Dental, Vision401k with company matchPaid Time Off (PTO) and HolidaysTuition ReimbursementProfessional Development Opportunities

About the role

We are seeking a detail-oriented Program & Grants Management Coordinator to support program staff with contract administration, subrecipient management, fiscal oversight, and grants management activities. This role will serve as a key liaison between program teams and fiscal management, ensuring contracts, budgets, invoices, reporting requirements, and compliance documentation are accurate, complete, and submitted on time.

Location: Cranston, RI (Hybrid/Onsite as required)
Schedule: 8:30 AM – 4:00 PM
Duration: Contract – 2 years

Responsibilities

• Coordinate contract creation, amendments, renewals, and related documentation; maintain MOUs, contracts, agreements, and associated records.
• Gather required approvals and signatures using Adobe Sign and other tracking tools; enter and maintain contract and grant information within the Grants Management System (GMS).
• Support ongoing grant monitoring and compliance activities.
• Review subrecipient budgets, invoices, and financial reports for accuracy and compliance; verify expenditures align with approved budgets and contract terms.
• Provide guidance to subrecipients on allowable costs, documentation requirements, and compliance.
• Review and approve purchase requests, ensuring compliance with state and federal regulations.
• Track grant expenditures and reconcile with financial reports; review and approve invoices for payment, ensuring accuracy and compliance.
• Provide program staff with regular updates on budget status, expenditures, and projections; prepare and submit financial reports to funders, ensuring accuracy and timeliness.
• Ensure all program activities and expenditures comply with applicable regulations; review and maintain documentation for audits and compliance reviews.
• Provide guidance to program staff on purchasing, documentation, and compliance requirements.
• Serve as a liaison between program teams, fiscal management, and subrecipients; provide training and guidance to program staff on contract, grant, and compliance requirements.
• Perform other duties as assigned.

Qualifications

• Bachelor’s degree in Business Administration, Public Administration, Finance, or related field.
• 3+ years of experience in contract administration, grants management, or fiscal oversight.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with Adobe Sign, Grants Management Systems (GMS), or similar tools preferred.
• Strong attention to detail and organizational skills; excellent communication and interpersonal skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.

• Preferred: Experience working with state or federal grants; experience with subrecipient monitoring and compliance; knowledge of Rhode Island state purchasing and compliance regulations.

Benefits

• Medical, Dental, Vision
• 401k with company match
• Paid Time Off (PTO) and Holidays
• Tuition Reimbursement
• Professional Development Opportunities