Grants Manager/Senior Grants Manager
Position Summary
The Grants Manager / Senior Grants Manager will serve as the primary operational administrator and programmatic anchor for Greater Baden Medical Services' (GBMS) diverse portfolio of restricted funding. Reporting directly to the Chief Operating Officer (COO), this individual will oversee the day-to-day administrative lifecycle and execution of key public health and federal grant portfolios, specifically including the Title X Family Planning program, the Ryan White HIV/AIDS program, and the 3x3 program initiatives. This role is highly focused on program execution, data collection, tracking, and financial alignment.
Essential Duties & Responsibilities
Programmatic Grant Management & Team Collaboration
Day-to-Day Ownership: Manage the daily administrative operations, milestones, and deliverables for assigned grant portfolios, including Title X, Ryan White, and 3x3 programs.
Compliance Collaboration: Partner and collaborate directly with the Compliance Director to review grant-specific rules, interpret federal requirements, and implement necessary programmatic guidelines.
Audit Support: Organize and maintain clean project logs, data sets, and administrative records to assist the compliance and executive teams during site visits and external reviews.
Reporting, Budgeting & Financial Partnership
Fiscal Collaboration: Work in seamless partnership with the Finance Department to monitor grant expenditure rates, track burn rates, and ensure all programmatic spending aligns strictly with approved grant budgets.
Budget Tracking: Assist the COO and the Finance team in reviewing monthly expenditures, compiling financial backup documentation, and preparing mid-year budget reallocations or amendment requests.
Data Compilation & Reporting: Coordinate the gathering, verification, and timely submission of all monthly, quarterly, and annual progress reports and performance metrics required by grantors.
Community Engagement & Patient Initiatives
Staff Empowerment: Support and guide frontline clinical, outreach, and case management teams to ensure field activities align with the defined goals and scope of work of the grants.
Initiative Coordination: Assisting designing, scheduling, and executing community outreach events, patient educational workshops, and targeted enrollment campaigns funded by the programmatic portfolios.
Impact Tracking: Help staff establish simple tracking mechanisms to measure the qualitative and quantitative impact of community engagement efforts on patient retention and health outcomes.
Strategic Growth & Proposal Support
Funding Pipelines: Research and identify new federal, state, county, and private philanthropic funding streams that align with GBMS's strategic growth.
Proposal Development: Support the COO and executive team in drafting, assembling, and submitting high-quality grant renewals, supplementary funding requests, and new grant applications.
Requirements And Qualifications
Education & Experience
Education: Bachelor’s degree in Public Health, Healthcare Administration, Public Administration, Finance, or a related field required.
Grants Manager Level: 2–4 years of progressive experience in grant administration, health program management, or project coordination.
Senior Grants Manager Level: 5+ years of dedicated experience managing grant lifecycles, progress tracking, and programmatic data collection, preferably with a focus on public or federal healthcare funding.
FQHC & Portfolio Familiarity: Experience working within a Federally Qualified Health Center (FQHC) or a community health center framework is highly preferred. Prior operational exposure to Title X family planning or Ryan White program structures is a significant advantage.
Technical Skills
Financial & Data Literacy: Foundational understanding of budgeting, cost tracking, and spreadsheet management. Proficiency in Microsoft Excel (e.g., managing trackers, basic formulas) and Google Workspace is required.
Systems Adaptability: Comfort learning online grant management systems, data portals, and tracking software utilized by various grantors.