Grants Manager

About the role

SECOORA is hiring a Grants Manager to support coastal ocean resilience, marine safety, and a thriving blue economy. The ideal candidate will have excellent communication skills, strong attention to detail, and superb organizational skills. In collaboration with the SECOORA management team, the Grants Manager will develop and execute comprehensive strategies for full life-cycle grant management, including proposal development, budget oversight, subaward and contract management, and award tracking.

Responsibilities

• Manage the Post-Award functions and serve as the lead post-award specialist.
• Act as a vital partner and primary backup for the Pre-Award specialist to ensure seamless continuity in grant pre-award management and proposal submissions.
• Provide mentoring to SECOORA staff and project managers on compliance with federal rules.
• Refine and maintain internal control procedures and processes for internal workflow, including processing contract amendments, tracking subawards and contracts, and monitoring budgets and invoicing.
• Gather and review awarded budgets and justifications; own and maintain the progress reports calendar for all SECOORA awards; work with Program Managers on progress report submission.
• Prepare post-award documents, including PI subaward agreements, contracts, re-budget requests, and FFATA reporting.
• Conduct post-award analysis of budgets, monitoring and reviewing expenditures for accuracy and compliance with award guidelines, and process corrective actions as necessary.
• Manage SECOORA salary allocations, budget shift analysis by cost categories, invoicing inquiries between SECOORA and PI institutions, and accurate expense coding of staff credit card charges to various grant lines in the Expensify system.
• Review new award guidelines, procedures, and regulations; interpret agency requirements, policies, and practices for SECOORA staff, PIs, and contractors.
• Stay current on compliance rules and regulations of agencies, particularly NOAA, and less frequently NSF, ONR, and EPA; ensure adherence to FFATA procedural requirements on all awards.
• Initiate the closeout process of accounts at the end of the grant cycle; ensure all direct costs for the project have been accounted for; ensure policies and procedures are followed; and obtain approval from PI and University/Institution sponsored programs office before submitting final documentation to the funding agency.
• Demonstrate confidentiality and organization in record retention for internal control and audits for both sponsored and non-sponsored research accounts.
• Assist and lead components of SECOORA’s new grant fundraising and outreach efforts as needed.
• Complete administrative tasks, including assisting in electronic file management and other duties as assigned by the CFO, such as US Census submissions, payroll processing, benefits management with a third-party firm, business registrations, managing the organization’s credit card receipt acquisition and coding, and onboarding/offboarding of employees.

Requirements

• Ability to interpret funding requirements, policies, and practices for SECOORA staff, PIs, and contractors.
• Experience monitoring accounts to ensure compliance with Cost Accounting Standards (Federal).
• Capacity to act independently to make decisions and authorize actions throughout the life of the project (e.g., award extensions, allowability of expenditures).
• Strong organizational and communication skills.
• Attention to detail and confidentiality in record retention and audits.

Pay

$69,000.00 – $79,000.00 Annually