Grants Management Specialist III

Agency: Department of Corrections, Business Services

About the Role

Positions in this job family assist agency staff in the planning, development, and submission of federal, state, and other grants; and will assist in the implementation of awarded grants. The incumbent will communicate the status of the grant application throughout the grant process. On-going activities include tracking expenditures, validation, oversight of annual grant application processes, evaluation, and analysis. The incumbent assists appropriate program staff in using the grant criteria to achieve the goals outlined in the grant.

Responsibilities

• Provides guidance and assistance to agency staff related to submission of grant applications.
• Provides support in managing the grant tools available on the web-based grants management system.
• Provides training and monitoring as needed.
• Assures timely and accurate reporting in compliance monitoring; reviews plan of action for effectiveness; ensures follow-up services are assigned as warranted.
• Ensures grantee compliance with the terms and conditions of the grant award.
• Communicates effectively with interested parties and internal and external stakeholders throughout the grant lifecycle.
• Suggests recommendations for improvement of administrative and management procedures and presents grant information at state and federal meetings and other venues.
• Participates in conferences, meetings, and training sessions.
• Serves as a liaison between funder and other stakeholders.
• Performs advanced-level activities within the grant life cycle, including pre-award grant proposals, existing grants, and post-award grant activities at all levels of complexity.
• May serve as team lead, train, and assist lower-level and other staff in all aspects of the grant life cycle.

Requirements

• Knowledge of current trends, best practices, and research in grants management.
• Knowledge of federal regulations, grant administration rules, policies and procedures, grant awards, and allocation processes.
• Knowledge of relevant technology, applying software tools in managing grants, and developing online reports.
• Knowledge of team development, dynamics, and leadership.
• Skills in auditing methodology, techniques, and theories.
• Demonstrated planning and organizational skills with attention to detail.
• Strong written, oral, and interpersonal skills.
• Time management skills with a proven ability to meet deadlines.
• Strong analytical, problem-solving, and team leadership skills.
• Ability to apply a proactive approach and work independently while consistently meeting deadlines.
• Ability to function collaboratively as a team player with people of varied backgrounds, along with a range of other agencies, to deliver quality programs and services.
• Ability to prioritize tasks and delegate where necessary.
• Ability to function well in a high-paced and occasionally stressful environment.
• Ability to display conscientious commitment and willingness to provide courteous, consistent, and efficient customer service.
• Ability to analyze grant proposals and manage budgets in accordance with applicable rules, guidelines, and laws.
• Ability to apply team leadership skills within the unit and other internal and external groups responsible for the grant life cycle.

Qualifications

Education and experience requirements at this level consist of either:

• A master’s degree from an accredited college or university in finance, business, or public administration and two years of experience in grants management or similar experience; or
• A bachelor’s degree in accounting, finance, business, or public administration and three years of experience in grants management or related experience.

Pay

$62,321.96 per year

Schedule

Full time, regular position.