Grants & Financial Compliance Analyst

Major Functions/Accountabilities

• Grant Administration, Financial Management, Compliance and Oversight
• Coordinate fiscal administration and monitoring of ELS subrecipient awards.
• Review budgets and amendments for alignment with award amounts, slots, program expectations, allowable costs, and approval requirements.
• Ensure subrecipient expenditures are consistent with approved budgets and required approvals are obtained before reimbursement.
• Maintain complete records of approved budgets, amendments, approvals, correspondence, and related fiscal documentation.
• Communicate fiscal expectations, budget requirements, and grant changes to subrecipient partners.
• Expenditure Monitoring And Financial Analysis
• Review monthly subrecipient expenditure reports and reconcile spending against approved budgets.
• Conduct budget-to-actual, burn-rate, variance, cost-per-slot, and other analyses to assess spending progress and resource use.
• Identify overspending, underspending, unusual patterns, under-enrollment, unallowable costs, or other conditions that may place funding at risk.
• Provide analysis to support funding adjustments, reallocations, and related leadership decisions.
• Allowable Costs And Fiscal Compliance
• Review expenditures and supporting documentation to ensure costs are reasonable, necessary, allocable, allowable, adequately supported, and within approved budgets.
• Monitor administrative cost caps and other grant-specific fiscal requirements.
• Administer prior-approval or pre-clearance processes for expenditures requiring additional review, including equipment, professional services, and other designated costs.
• Recommend corrective action, repayment, disallowance, or other remedies when expenditures do not meet grant requirements.
• Provide education and technical assistance on allowable costs, documentation, budget requirements, and fiscal expectations.
• Documentation, Monitoring And Audit Readiness
• Establish and communicate fiscal documentation standards for subrecipient expenditures.
• Review invoices, receipts, payroll records and allocations, contracts, purchasing documentation, equipment records, and related support.
• Conduct periodic fiscal desk reviews to verify reported expenditures and assess compliance.
• Maintain centralized, audit-ready records of financial reports, documentation, monitoring activities, findings, approvals, and corrective actions in accordance with retention requirements.
• Support internal and external audits, monitoring reviews, and fiscal requests from CPS, IDEC, funding agencies, auditors, or regulatory bodies.
• Other
• Represent Easterseals professionally and positively with all stakeholders.
• Comply with federal, state, funding agency, and organizational policies and procedures.
• Maintain confidentiality of financial, organizational, employee, child, family, and subrecipient information.

Requirements

• Education/Certification: BA or BS in Accounting, Finance, Business Administration, Public Administration, Nonprofit Management, or a related field; equivalent combination of education and relevant experience may be considered.
• Grants Management certification preferred or willingness to obtain applicable grants management training/certification.
• Experience Required: Minimum of 3 to 5 years of progressive experience in grant administration, government grant management, financial analysis, compliance monitoring, accounting, or a related field.
• Experience with budgeting, budget-to-actual reporting, expenditure monitoring, financial analysis, and supporting documentation review.
• Experience with government-funded grants, publicly funded programs, nonprofits, subrecipient monitoring, pass-through entity responsibilities, or similar fiscal oversight strongly preferred.
• Experience preparing documentation for audits, monitoring reviews, or other fiscal compliance activities preferred.
• Required Knowledge: Strong knowledge of government grant administration, fiscal compliance, budgeting, financial monitoring, internal controls, allowable cost principles, documentation, and audit readiness.
• Knowledge of Uniform Guidance, GATA, state grant requirements, subrecipient monitoring, and pass-through entity responsibilities preferred.
• Knowledge of ECBG, IDEC, Head Start, or other publicly funded early childhood programs preferred.
• Strong understanding of accounting, budgeting, financial analysis, nonprofit business operations, financial systems, and internet-based grant systems.
• Advanced Microsoft Excel skills and proficiency with Word, PowerPoint, Teams, and related business applications.
• Skills/Abilities: Strong financial analysis skills, including budgeting, variance analysis, spending trend review, and fiscal risk identification.
• Strong analytical, problem-solving, and judgment skills with the ability to interpret financial information and recommend action.
• Exceptional attention to detail and ability to maintain accurate, complete, audit-ready documentation.
• Ability to develop, implement, and improve financial monitoring processes, tools, controls, reports, dashboards, and tracking systems.
• Strong project management, organization, and time-management skills, with the ability to manage multiple grants, partners, budgets, deadlines, and deliverables.
• Ability to communicate compliance concerns and complex financial requirements clearly to financial and non-financial audiences.
• Excellent interpersonal skills and ability to build collaborative working relationships while maintaining accountability and internal controls.

Skill Set

• Strong financial analysis skills, including budgeting, variance analysis, spending trend review, and fiscal risk identification.
• Strong analytical, problem-solving, and judgment skills with the ability to interpret financial information and recommend action.
• Exceptional attention to detail and ability to maintain accurate, complete, audit-ready documentation.
• Ability to develop, implement, and improve financial monitoring processes, tools, controls, reports, dashboards, and tracking systems.
• Strong project management, organization, and time-management skills, with the ability to manage multiple grants, partners, budgets, deadlines, and deliverables.
• Ability to communicate compliance concerns and complex financial requirements clearly to financial and non-financial audiences.
• Excellent interpersonal skills and ability to build collaborative working relationships while maintaining accountability and internal controls.

ADA

Unless exempted by the Americans with Disabilities Act, all persons hired for this position are required to possess the ability to perform the physical tasks necessary to treat clients, i.e., bending, floor-sitting, etc., as well as to have the ability to lift up to 50 pounds frequently.

Salary Description

$75,757-$94,696/Annually