Finance & Grants Compliance Analyst

About the role

Join the California Governor's Office of Emergency Services (Cal OES) and be part of an organization that serves as a leader in emergency management and homeland security through dedicated service to all. The Hazard Mitigation Section increases California’s capacity to withstand natural and human-caused disasters through state and local mitigation planning, grants administration, and specialized technical assistance. Additionally, the Section supports communities in developing, seeking funding for, and implementing plans and projects that reduce the effects of future disasters.

Under the Hazard Mitigation Administration Unit Supervisor, the Analyst II provides administrative and data analytics support to the Hazard Mitigation Section and tracks the status of all hazard mitigation grants.

Responsibilities

• Maintaining and updating the Hazard Mitigation Section website
• Posting all notifications for trainings, webinars, NOFOs, etc.
• Providing data analytics support to the Hazard Mitigation Section
• Tracking the status of all mitigation grants and disbursement of funds to subrecipients
• Overseeing State Management Costs for federal mitigation programs
• Coordinating with the Recovery Financial Processing Division to ensure mitigation funds are reconciled and grant payments are issued in accordance with grant program deadlines

In the event of an emergency, employees may be contacted and requested to report to work outside of normal working hours (evenings/nights, weekends, and holidays). This service may require irregular work hours, work locations other than the official duty location, and may include duties other than those specified in your official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and you may be required to relocate to emergency sites.

Qualifications

• Demonstrate willingness to assume duties of various complexity and adapt to changing priorities
• Have excellent communication and interactive skills
• Be proficient in the use of various computer word processing, spreadsheet, and database applications and be willing to learn new technological tools and incorporate them in daily tasks
• Have basic and intermediate skills in running financial reports, including but not limited to setting up & correcting formulas and cleaning up data
• Possess basic and advanced arithmetic skills, including but not limited to performing calculations to determine sums, differences, and percentages
• Experience in administration and financial assistance for grant programs
• Possess excellent written and oral communication skills, with the ability to present information and express ideas in a clear, confident, and convincing manner
• Have experience in working with large amounts of data and providing data analysis
• Demonstrate ability to understand and follow verbal and written directions, protocols, and procedures
• Demonstrate excellent interpersonal skills with the ability to work in a multi-disciplined team environment
• Have excellent and predictable attendance
• Possess strong organizational, accounting, and time management skills
• Demonstrate attention to detail and ensure the completeness and accuracy of the provided information, particularly with financial records
• Demonstrate the ability to prioritize and work well under pressure to meet quick deadlines
• Possess excellent customer service skills
• Demonstrate willingness to participate in meetings, discussions, and conversations with internal and external stakeholders to identify or resolve issues

Benefits

• Free Parking
• On-site Gym and Locker room
• Electric Carport
• Excellent CalPERS state pension plan
• 401(k) and 457(b) Plans
• Flexible Schedules
• Generous paid time off
• Health, dental & vision insurance for the employee or the employee's family
• Investment in career development
• Located near many local eateries, financial institutions, and the Light Rail Station

Schedule

This position is eligible for a hybrid work schedule. Additional in-office days may be required based on business need.