Grants Coordinator I - Grants Management & Innovation

About the role

The Grants Management & Innovation (GMI) Grants Data Management (GDM) Division within Pima County is seeking a Grants Coordinator I. This role involves planning, coordinating, monitoring, and participating in administrative and operational activities associated with database administration, and providing support to the GDM Division.

Responsibilities

• Plans, organizes, coordinates, and administers the activities of a specialized program within Pima County;
• Affords assistance to the Program Manager or department director in developing and establishing program goals and objectives;
• Evaluates program effectiveness and measures/reports on program success;
• Supervises, trains, and evaluates staff, determines work assignments and priorities, and participates in personnel selection;
• Maintains oversight of grants, program contracts, and/or contractor performance;
• Supports the development of the program budget and supervises the monitoring and administration of program funds;
• Conducts program-related studies and prepares written reports and recommendations;
• Prepares routine and special program status reports for federal, state, and county agencies;
• Analyzes data and prepares program activity reports and statistical materials for management review;
• Accesses or maintains specialized databases containing program-specific information to record activity or generate reports;
• Writes and submits grant applications and prepares/reviews proposals.

Requirements

• Bachelor's degree from an accredited college or university with a major in a program-related field as defined by the appointing authority at the time of recruitment AND three (3) years of experience coordinating, monitoring, and/or administering program activities or providing professional level administrative support for a program or specialized work unit.
• Four (4) years of experience with Pima County in a professional administrative classification.

Qualifications

• Experience in internal controls, compliance, and/or monitoring;
• Experience using financial or grants management systems;
• Experience devising modes of assessments (tests or surveys), collaborating with subject matter experts, monitoring and prioritizing assignment progress, analyzing feedback from database users and learners to improve configuration and training materials;
• Experience gathering primary source documents, developing data tracking systems, and sourcing information to problem solve and expand knowledge of a given subject;
• Experience analyzing data against standards and protocols, using system reports to support standard procedures and timeliness, and communicating with colleagues to provide feedback.