Grants and Financial Coordinator/Specialist

About the Role

The Department of Pathology and Laboratory Medicine is seeking a Grants and Financial Coordinator or Grants and Financial Specialist for its Research Administration team. Applicant qualifications will determine the grade to be filled.

Grants and Financial Coordinator (Grade 8)

The Grants and Financial Coordinator provides administrative pre/post award and financial services to the Department Manager, Manager of Finance and Administration, Department Chair, graduate students, postdocs, research track faculty, and tenure track faculty who are principal investigators (PIs) in the Department of Pathology and Laboratory Medicine.

• Coordinates the preparation and review of new and continuing grant proposals for assigned PI submissions using Huron grant management system and sponsor submission portals.
• Coordinates sponsored research funding by reviewing awards, ensuring compliance with award terms and conditions, providing guidance regarding sponsored project issues, budget management, expenditure review, financial reporting, and participation in training.
• Monitors department-related finances, reconciles accounts in accordance with federal and non-federal guidelines for the PIs, Chair, and department managers.
• Effectively communicates award and financial policies to students, faculty, and staff.
• Uses Workday Financials to assist the Department Manager and Manager of Finance and Administration in administering/approving payroll costing, salary reallocations, effort certifications, summer salary, cost shares, cost transfers, journal entries, financial reporting, subcontract requisitions, and expense approvals in the role as cost center manager.
• Handles confidential information and is expected to maintain and secure privacy.

Qualifications (Grade 8)

Education and Experience Required:

• Bachelor’s degree (a degree in Accounting, Finance, Public Health, Biology, Health Science, Science, Engineering, or Math field is preferred).
• 1-2 years of finance or grants experience is highly desired.
• Equivalent combination of education/experience.

Job Competencies:

• Strong attention to detail, organizational, administrative, and time management skills.
• Demonstrates the ability to quickly interpret and respond to frequent changes in grant submission guidelines, funding priorities, and compliance requirements while maintaining accuracy and meeting deadlines.
• Effective communication skills, both oral and written, to elicit and communicate information, analyze data, and prepare clear, informative, and concise materials.
• Ability to work under pressure in a deadline-oriented environment.
• Excellent math skills.
• Proficiency in Microsoft Office Programs (Word and Excel), web-based programs and tools, Gmail and related Google applications, and Adobe Acrobat Pro.
• Flexible, service-oriented, and resourceful.
• File management skills.
• Willingness and interest to continue learning.
• Ability to handle confidential information with discretion.
• Ability and willingness to work outside of normal business hours occasionally to comply with University and sponsor-driven deadlines.

A criminal background and education check is required.

Grants and Financial Specialist (Grade 9)

The Grants and Financial Specialist independently manages all matters pertaining to grants administration, both financial and administrative, and has financial oversight and administrative responsibility for the sponsored projects in the Department of Pathology and Laboratory Medicine.

• Provides high-level comprehensive pre- and post-award management, subcontract administration, and financial analysis.
• Serves as the administrative liaison between the Department, Office of Sponsored Projects (OSP), collaborating institutions, sponsoring agencies, and principal investigators (PIs).
• Has a broad scope of responsibilities and is knowledgeable of research administration, including financial matters.
• Monitors department-related finances, reconciles accounts in accordance with federal and non-federal guidelines for the PIs, Chair, and department managers.
• Effectively communicates award and financial policies to students, faculty, and staff.
• Uses Workday Financials to assist the Department Manager and Manager of Finance and Administration in administering/approving payroll costing, salary reallocations, effort certifications, summer salary, cost shares, cost transfers, journal entries, financial reporting, subcontract requisitions, and expense approvals in the role as cost center manager.
• Handles confidential information and is expected to maintain and secure privacy.

Qualifications (Grade 9)

Education and Experience Required:

• Bachelor’s degree (a degree in Accounting, Finance, Public Health, Biology, Health Science, Science, Engineering, or Math field is preferred).
• 2-4 years of experience in research administration or accounting/financial/budgeting.
• Equivalent combination of education/experience.
• Experience with proposal preparation with federal and non-federal grants and using the Huron grants management (or similar) system is highly desired.
• Familiarity with eRA Commons, NSF Fastlane, Research.gov, and/or Grants.gov is highly desired.
• Higher-education or non-profit work experience is highly desired.

Job Competencies:

• Excellent financial analytical ability.
• Willingness and interest in assuming increasing levels of responsibilities, networking, leadership, and training opportunities.
• Highly proficient in Excel applications (data manipulations); MS Excel and Google Docs preferred.
• Excellent communication skills (both oral and written) to elicit and disperse information; to present information (including data) and communications in a clear and concise manner.
• Strong organizational, administrative, time management, and critical thinking skills.
• Ability to meet deadlines in a fast-paced, multi-faceted work environment.
• Flexible, service-oriented, and resourceful.
• Ability to organize and prioritize workload in a multi-tasking environment while maintaining careful attention to detail.
• Ability to handle confidential information with discretion.
• Ability and willingness to work outside of normal business hours occasionally to comply with University and sponsor-driven deadlines.

A criminal background and education check is required.

Schedule

• Full time
• Scheduled weekly hours: 37.5
• Position work location: Hybrid