Grants Administrator

About the role

The Grants Administrator is responsible for grant activities both before and after the awards process including supportive research, response and implementation planning and the performance of grants administration duties for a wide variety of funding programs that vary in level of complexity. Although grants have a broad range, knowledge and experience with job training and workforce development is a plus.

Responsibilities

• Conducts research and assists with supportive process to identify and qualify funding opportunities from a variety of sources and varying complexity
• Aids in applying for NOFA's, grants and other opportunities which includes writing, reviewing and preparing responses on behalf of HACLA to these opportunities
• Writes moderate to complex documents such as applications, statements, technical reports, data sharing and other agreements, board reports, annual reports, presentations, stakeholder correspondence, and marketing and/or other materials in a variety of platforms and formats
• Develops plans, organizes, coordinates, monitors, and with guidance supports programs and services rendered through grants by creating partnership and data agreements, establishing grant reporting approach, systems and tracks funding expenditures as well as leverage opportunities
• Monitors related programs and services for conformance and compliance to local, state, and federal regulations and grant implementation guidelines
• Plans, helps conduct and/or attends meetings to provide information, enlist support, resolve issues with partners, program staff or the public; may represent the Housing Authority at business and community meetings; and/or give presentations
• Works with other agencies and collaborates to ensure compliance with existing grants and to develop new collaborations for future grants
• Captures and manages all grant-related filing and reporting systems and donor/partnership databases; may act as lead to administer draw requests for any funding source which operates through a “draw down” or reimbursement process
• Manages and inventories supportive services (books, bus tokens, flash drives, etc.) to ensure grant compliance
• Acts as primary correspondent with Finance Department during audit processes for grant audits, including but not limited to County, City and or outside auditors
• May be required to drive a vehicle to different sites and/or locations

Requirements

Graduation from an accredited college or university with a Bachelor’s degree in Business or Public Administration, Communication, Business Management, Nonprofit Management, Finance, Public health, Social Work, or related field; AND at least three (3) years progressively responsible experience in community work of which at least two years included researching, developing and submitting grant proposals and performing grants administration duties.

Skills and Abilities

• Knowledge of the functions and scope of assigned grant programs
• Principles, practices, procedures and methods of grant management and principles and practices of public administration, research, methods, and techniques
• Grant planning and design
• Strong oral and written communication skills
• Manage multiple projects and work assignments and effectively meet deadlines
• Evaluate and recommend improvements in grant operations, systems, procedures, policies and methods
• Establish and maintain effective working relationships with others and deal tactfully and effectively with employees, representatives of other governmental bodies, collaborative partners, residents/clients and the public
• Develop and present ideas and concepts persuasively
• Interpret, apply and explain regulations, grant implementation guidelines, policies and procedures
• Utilize computers and software applications such as word processing, data base manager, spread sheets, and other software/applications relevant to the professional projects assigned and fields of specialty

Qualifications

Minimum Qualifications: Graduation from an accredited college or university with a Bachelor’s degree in Business or Public Administration, Communication, Business Management, Nonprofit Management, Finance, Public health, Social Work, or related field; AND at least three (3) years progressively responsible experience in community work of which at least two years included researching, developing and submitting grant proposals and performing grants administration duties.