Grant Specialist

About the role

Shape the Future of Research Administration at the University of Kentucky Wildcat Wisdom, Kentucky Innovation – Supporting Discoveries, Transforming Outcomes!

Why Join Us? The University of Kentucky’s Collaborative Grant Services (CGS) department is seeking a dedicated and skilled Pre-Award Grant Specialist. This vital role supports the proposal, preparation, and submission of grants and contracts, enabling groundbreaking research across the University.

About the Role: With employees in the department currently working across the U.S. and from both coasts, this is a great remote work opportunity. For those near Lexington, KY, hybrid work may also be available. As a Pre-Award Grant Specialist, responsibilities may include, but are not limited to, support of sponsored project proposal development including budget preparation, facilitation of internal approvals for proposal submissions, and contributing regular support through entry and analysis of data within various sponsor and university proposal-related systems. Additional responsibilities will be to remain current and knowledgeable on sponsored project policy and related university rules and regulations. The Grant Specialist will also be responsible for providing exceptional customer service through timely response and follow-up related to these duties.

Responsibilities

• Support of sponsored project proposal development including budget preparation
• Facilitation of internal approvals for proposal submissions
• Contributing regular support through entry and analysis of data within various sponsor and university proposal-related systems
• Remain current and knowledgeable on sponsored project policy and related university rules and regulations
• Provide exceptional customer service through timely response and follow-up related to these duties

Requirements

• Microsoft Office, Excel, Word, PowerPoint, Teams

Skills / Knowledge / Abilities

Microsoft Office, Excel, Word, PowerPoint, Teams.

Does this position have supervisory responsibilities?

No

Preferred Education/Experience

N/A

Deadline to Apply

07/16/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

• Please indicate the number of years of paid work experience in which you were responsible for ensuring compliance with grant related policies and regulations.
• Describe your ability to handle a large, varied and complex workload, including how you address challenges related to balancing attention to detail with working efficiently.
• Describe your experience with preparing and/or managing complex grant or other budgets, including the most challenging issue you've resolved.
• Provide an example that demonstrates your ability to successfully develop and maintain productive relationships with other (customers and co-workers).
• Please indicate the number of years of paid experience you have with pre-award submission and preparation of grants.

Applicant Documents

• Resume
• Cover Letter