Grant Specialist

About the role

Since 1952, Light of Life Rescue Mission has been a safe refuge for homeless and hurting people in the Pittsburgh area. The organization is currently seeking a Grant Specialist responsible for coordinating and managing the full lifecycle of foundation, corporate, government, and community grants from application through closeout.

Primary Responsibilities

• Manage and maintain accurate grant records in Virtuous and other organizational systems including opportunities, applications, awards, reporting requirements, funding amounts, grant periods, restrictions, and supporting documentation.
• Maintain grant calendars and ensure deadlines are met.
• Carefully coordinate grant award setup, including preparing Grant Information Sheets, facilitating grant code creation, coordinating financial system setup, and ensuring all required agreements and documentation are complete.
• Coordinate grant reporting and compliance, including collecting financial and programmatic information, preparing and submitting reports, monitoring funder requirements, and maintaining documentation for audits and reviews.
• Monitor grant finances and expenditures in collaboration with Finance and department leaders, including reviewing grant balances, tracking spending, and identifying potential budget or compliance concerns.
• Ensure grant activities and expenditures comply with approved budgets, funding restrictions, grant agreements, and applicable funder requirements.
• Support grant proposal development and submission by researching funding opportunities, coordinating proposal timelines and approvals, and gathering required organizational, financial, and programmatic information.
• Cross-departmentally coordinate grant-related communication to ensure timely notification of grant awards, requirements, reporting obligations, and compliance matters.
• Administer grant data systems and reporting tools, including maintaining Virtuous records, dashboards, reports, workflows, and other grant management resources.
• Develop and improve grant management processes, including standard operating procedures, training materials, documentation, and organizational best practices to improve efficiency, accountability, and compliance.

Required Education, Experience, And Skills

• Bachelor's degree in Nonprofit Management, Public Administration, Business Administration, Communications, English, or related field required.
• 2-5 years of grant administration, grant writing, nonprofit management, fundraising, or related experience.
• Experience managing deadlines and multiple projects simultaneously.
• Experience working with databases or CRM systems.
• Experience with grant management systems and grant administration, including Virtuous or comparable donor/grant databases, and experience managing foundation, corporate, and government agents preferred.
• Experience with grant reporting, compliance documentation, and cross-departmental collaboration preferred.
• Strong organizational, project management, and attention-to-detail skills.
• Excellent written, verbal, analytical, and interpersonal communication skills.
• Proficiency in Microsoft office and database systems.

Benefits

Light of Life Ministries Inc offers a comprehensive benefits package including:

• Medical, Dental, Vision and other valuable benefits, which begin the first of the month following employment.
• A retirement plan with match program after 6 months of employment.

Qualifications

All applicants are strongly encouraged to submit a cover letter with their resume. Light of Life is committed to maintaining a drug-free community. Due to the nature of our ministry serving some who struggle with issues of addiction or drug abuse, our staff may not use or consume controlled substances like marijuana, even when prescribed by a physician.