Grant Specialist

Supports internal stakeholders and the Sponsored Programs Office in guiding and developing quality proposals, ensuring compliance with sponsor and Care New England (CNE) guidelines, and maintaining thorough documentation of all proposals, including approvals, before submission. Manages the fiscal, administrative, and regulatory aspects of grants, contracts, and sponsored programs from award receipt through closeout. Works closely with internal and external stakeholders to provide both pre- and post-award services.

Responsibilities

• Assess and complete pre-award activities; plan, coordinate, process, and submit proposals, contracts, and post-award activities for the sponsored programs community.
• Collaborate effectively with the sponsored projects community to ensure compliance with sponsor, CNE, and departmental policies, procedures, rules, and regulations.
• Conduct clear and concise communications supporting the sponsored projects mission.
• Manage sponsored projects pre-award and post-award activities utilizing critical thinking, problem-solving, and independent initiative, facilitating interdisciplinary team proposals and teamwork.
• Serve as a pre-award and post-award resource to the sponsored programs community on federal, industry, state, and non-profit proposals as assigned.
• Participate as a team member on selected projects.
• Foster personal and professional growth through educational and professional strategies.
• Maintain accurate records of assigned sponsored projects activities.
• Plan work effectively, considering time, deadlines, and required support/resources from other individuals and departments.
• Provide input or specify necessary figures, data, or guidance as needed.
• Complete job responsibilities within required timeframes and according to established schedules or workflow requirements.
• Evaluate areas in need of improvement and effectively communicate them to department leadership.
• Review and assess information before making decisions and solving problems using proper judgment and established practices.

Requirements

• Bachelor’s Degree required.
• Experience in research, clinical trial, or hospital administration.
• Experience using research administration systems, including federal government portals such as grants.gov.
• Experience facilitating interdisciplinary team proposals.
• Evidence of ability to work independently, problem-solve, and take initiative.

Skills

• Specialized knowledge and thorough understanding of:
  • Funding opportunity announcement/solicitation review and interpretation.
  • Proposal development and submission best practices.
  • Sponsored project budget development.
  • Sub-recipient monitoring and issuance requirements.
  • Federal prior approval requirements.
  • Research Performance Progress Reports.
  • Common sponsored project contract clauses.
  • Interpretation and compliance with sponsor award terms and conditions.
  • Award management and accounting best practices, including CNE policy, procedure, and federal cost principles.
  • Federal, state, and sponsor reporting requirements.
  • Sponsored project budget monitoring and reporting.
• Working knowledge and solid understanding of:
  • Uniform Guidance, 2 CFR 200, Federal Acquisition Regulations, 45 CFR 75.
  • National Institutes of Health Grants Policy Statement.
  • Department of Health and Human Services Grants Policy Statement.
  • Other federal grant policies as needed (e.g., NSF PAPPG).
  • CNE and department policies and procedures.

About Us

Care New England Health System (CNE) and its member institutions—Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group—is a trusted, integrated health care organization that advances medical research, attracts top specialty-trained doctors, develops renowned services and innovative programs, and engages in important health and end-of-life discussions. CNE is transforming the future of health care and serving as a leading voice in efforts to ensure the health of individuals and communities.