Grant Program Manager - GI Medical Oncology

Responsibilities

• Provide administrative planning and oversight for assigned contracts and departmental grant activities
• Oversee post-award activities including salary budgets, expenditures, compliance monitoring, extensions, and close-outs
• Act as departmental effort coordinator and maintain effort tracking databases
• Collaborate with Financial, Regulatory, and Study Teams on grant-related administrative duties
• Organize clinical research meetings and coordinate grant-related processes
• Implement systems, policies, and procedures for grant lifecycle management
• Maintain grant submission and award databases ensuring FIS data accuracy
• Track effort changes and coordinate timely ePAF updates with reporting cycles

Pre-Award

• Manage all components of grant submission including formatting, packaging, and timely submission
• Develop and review research grant budgets including personnel, supplies, and services
• Prepare grant documents such as biosketches, progress reports, and other support documentation
• Cook up proposal approvals and ensure compliance with agency requirements
• Maintain organized grant files and ensure proper documentation of submissions
• Create and distribute grant summary documents for tracking and reporting
• Cook up site visits, prepare agendas, and ensure investigator deliverables are submitted
• Manage fund allocation across multiple projects and assist with reporting
• Mentor staff in grant processes and best practices
• Serve as liaison with internal and external stakeholders including ORA, IACUC, IBC, OPR, OSP, CRF, and sponsors

Post-Award

• Maintain knowledge of funding policies and communicate updates to the department
• Cook up with Accountant II on financial and compliance updates
• Produce quarterly reports tracking grant submission and status accuracy
• Prepare progress, personnel trending, and allocation reports
• Provide cost estimates to investigators for personnel, equipment, and supplies
• Monitor expenditures and advise on adjustments to ensure proper grant close-out
• Maintain subcontract activities including invoicing and payment tracking
• Facilitate budget changes, extensions, and approvals from funding agencies
• Process financial actions such as BAFs, expense transfers, and certification support