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Grant Program Administrative Assistant

State of North Dakota · Bismarck, ND · 2 wk ago
Administrative$5k/moFull-time

About the role

The Grant Program Administrative Assistant is a trusted partner in managing several of North Dakota’s most influential grant programs, including:

  • Lignite Research, Development & Marketing Program
  • Oil & Gas Research Program
  • Renewable Energy Research Program
  • Clean Sustainable Energy Authority
  • Outdoor Heritage Fund
  • Additional short term or emerging initiatives

Responsibilities

You will be a central resource for grantees, staff, stakeholders, and advisory boards and councils, ensuring every step of the grant process is smooth, supportive, and aligned with Team ND values.

Grant Program Administration

  • Serve as the primary point of contact for applicants and grantees.
  • Communicate program expectations, eligibility, deadlines, and guidelines with clarity and confidence.
  • Support the Deputy Director and Grant Program Specialist from application review through final project reporting.
  • Review progress reports, reimbursement requests, and payment documentation.
  • Cook up advisory board meetings and prepare agendas, materials, and minutes.
  • Manage project setup and organization in the Grant Management System (GMS).
  • Aid in program announcements, website updates, and GovDelivery communications.

Grant Management System (GMS) Support

  • Update forms, templates, workflows, and data fields across all NDIC grant programs.
  • Maintain accurate and timely grant records.
  • Help applicants and staff with technical questions.
  • Create and maintain easy to follow training materials.

General Office Support

  • Provide dependable administrative support to NDIC leadership and staff.
  • Aid in grant payment processes alongside the Fiscal Officer.
  • Contribute to special projects, operational needs, and continuous improvement efforts.
  • Participate in professional development and growth opportunities.

What It Takes to Succeed

This role is a great fit if you:

  • Communicate clearly and translate complex policies into simple guidance.
  • Enjoy teaching and empowering others to navigate systems and processes.
  • Are trusted for your follow through, responsiveness, and reliability.
  • Stay calm, organized, and professional during busy cycles.
  • Love improving systems, templates, workflows, and training tools.
  • Balance kindness with firm boundaries when ensuring compliance.
  • Bring curiosity, humility, courage, and a citizen focused mindset to your work.

Minimum Qualifications

  • Associate degree or higher in Accounting, Business Administration, Finance, or a related field
  • Three years of experience performing complex administrative, office, or clerical support functions

Preferred Qualifications

  • Experience with reimbursement based grant programs
  • Experience assisting with contract drafting or review

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt

More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.

Total Rewards

The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.

Application Procedures

Ready to Apply?

Submit your cover letter, resume, transcripts, and writing sample on the OMB Careers page by 11:59 p.m. CT on the closing date. Be sure your resume clearly demonstrates how your experience aligns with this role.

Important Notes

  • Applicants must be legally authorized to work in the United States; ND Industrial Commission does not provide visa sponsorship.
  • Reference checks and a criminal history record check will be completed prior to hire.
  • Need Assistance or Accommodations?
  • Kari Dunn, HR Business Partner
  • kdunn@nd.gov
  • Technical help: recruiter@nd.gov or (701) 328 3290
  • Agency Specific
  • Work Location
  • ND Industrial Commission
  • State Capitol – 14th Floor
  • Bismarck, North Dakota
  • Compensation
  • $4,800–$5,200 monthly (gross)
  • Equal Employment Opportunity
  • The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.
  • As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.

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