Grant Manager

Essential Functions

• Financial Management and Reporting
• Budget Oversight
• Review and approve invoices, personnel effort, and procurement requests.
• Conduct monthly reconciliation of grant accounts, identify and resolve discrepancies, and ensure accurate financial records.
• Review and approve grant-related financial transactions, including personnel charges, procurement, travel, and other direct costs.
• Ensure all expenditures comply with sponsor guidelines, institutional policies, and the approved budget.
• Coordinate and process necessary no-cost extensions, carry-over requests, and budget realignments/modifications with the PI and sponsor, as needed.
• Personnel Management
• Maintain staff assignments on grant-funded projects, ensuring they align with approved budgets and comply with grant requirements.
• Adjust allocations as needed based on project changes.
• Administrative and Compliance Management
• PI Consultation
• Serve as the primary point of contact for PIs regarding post-award administrative and financial issues, providing guidance on sponsor regulations and university procedures.
• Award Compliance
• Ensure projects adhere to all specific award terms and conditions, sponsor regulations, and institutional policies related to research administration.
• Subrecipient Monitoring
• Assist in the financial and administrative monitoring of subawards, including invoicing review and compliance checks.
• Effort Certifications
• Review certifications for compliance with federal regulations and institutional policies, and resolve discrepancies in collaboration with principal investigators and department administrators.
• Grant Closeout
• Manage the comprehensive closeout process for all assigned grants, ensuring all financial, administrative, and compliance requirements are met, including final financial reports, invention reporting, and document retention.
• Audit Support
• Assist internal and external auditors by providing documentation and clarification on grant expenditures and processes.

Prerequisite Qualifications

• Education: Bachelor’s degree in Business Administration, Accounting, Finance, Public Administration, or a related field.
• Experience: A minimum of three years of experience in sponsored project administration, grant management, or a related financial role, preferably within a university or non-profit environment.
• Knowledge: Comprehensive knowledge of federal circulars, particularly 2 CFR 200 (Uniform Guidance), and the compliance requirements of major federal funding agencies (e.g., NIH, NSF).

Preferred Qualifications

• Certification such as Certified Research Administrator (CRA, CFRA).
• Experience with Workday, Streamlyne, or similar financial and research administration systems.
• Direct experience managing a diverse portfolio of complex federal and non-federal awards.