Grant Manager

Job Title

Responsibilities

Requirements

Qualifications

Skills

Benefits

Pay

Schedule

The Grants Manager is responsible for managing a diverse portfolio of grant projects throughout the lifecycle, from proposal preparation to project closeout. The Specialist will complete tasks tied to the pre-award and post-award phases.

• Research and identify new grant opportunities based on the University’s mission and goals.
• Affiliate with faculty/principal investigator (PI) in the development, preparation, and submission of grant and contract proposals following sponsor guidelines.
• Maintain and facilitate the proposal process through the routing process in compliance with University procedures and institutional signatures.
• Establish new grant awards in Enterprise system following review of the award packet that includes (when applicable) determination of appropriate protocol and research assurances such as IRB, IACUC, or Biosafety considerations.
• Lead kick-off meetings for awarded grants to align stakeholders and set expectations.
• Conduct ongoing reviews, reconciliations, and projections of award expenditures, prepares adjustments and corrections to award budgets, completes internal budget transfers, and prepares financial reports as required by the sponsor.
• Initiate and submit requests for No-Cost Extensions (NCEs), carryover, rebudgeting requests, changes in scope, and other changes to the award.
• Works with colleagues to resolve grant-related issues, as needed.
• Interacts regularly with and provides high-quality customer service to faculty and staff across all active grant projects.
• Remains current on federal and state regulations and monitors upcoming funding sources and opportunities for sponsored research projects.
• Process and monitor grant-funded student worker and graduate assistant positions.
• Gather information and respond to sponsoring agency or auditor inquiries.
• Aids in preparing appropriate documents when grants or contracts are transferred to another University.
• Completes closeout tasks for projects consistent with established timelines.

Minimum Qualifications:

• Bachelor's degree in a related field and/or two or more years of experience in research administration at an institute of higher education; OR
• Three (3) years of direct experience in grant development and/or compliance experience working with federal, state and/or local agencies.

Prior Experience:

• Knowledge and experience in working with grant and contract procedures.
• Knowledge of OMB Uniform Grant Guidance (UGG) compliance requirements.
• Knowledge of federal agency policies (e.g. NSF, NIH, NASA).
• Knowledge of Workday ERP system.
• Pre- and post-award grant experience.
• Certifications such as Certified Research Administrator (CRA), Certified Financial Research Administrator (CFRA), Certified Pre-Award Administrator (CPRA).

Preferred Qualifications:

• Bachelor’s degree plus five (5) years of sponsored research administration experience in a higher education setting or grant-related field.

Knowledge, Skills and Abilities:

• Demonstrated computer competency and working knowledge of Microsoft Outlook, Word and Excel.
• Familiarity with grants at various levels, including federal, state, and local/private agencies/organizations.
• Effective grant proposal and/or budget development experience, with attention to detail.
• Excellent written and verbal communication skills.
• Manage multiple projects and deadlines simultaneously, ensuring compliance with internal and external guidelines.

Required Licenses, Certifications, and/or Other Specific Requirements of Law:

• Must possess a valid driver’s license.

Normal Work Schedule:

• This position is a salaried exempt.
• The normal work schedule is Monday – Friday, 8:00 a.m. - 5:00 p.m.
• Occasional overtime (weekends and evenings) may be required.

Target Hiring Salary:

• $60,000 - $65,000 commensurate with experience.

Location/Work Model:

• Full-time/On-site

Florida Poly Benefits Information:

• Health benefits (through the State of Florida)
• Flexible spending accounts
• Medical and life insurance
• Worker's compensation
• Service Center: 1-866-663-4735
• Retirement options
• Employee Assistant Program (EAP)

Special Instructions Regarding Attachments:

• Required attachments are listed on each posting.
• Please be sure to attach all required documents in the Resume/CV field before continuing through the application.
• Once your application has been submitted, no changes may be made and additional attachments will not be considered.
• An unofficial copy of the degree/transcript is acceptable during the application process.
• For positions requiring a degree, the official transcripts are required upon hire.
• Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA.