Grant Coordinator

About the role

Texas Health Action (THA) is seeking a Grant Coordinator to manage various grants awarded to the organization. The role involves preparing required grant documentation and reports, monitoring performance activities, and tracking departmental grant performance.

Responsibilities

• Ensures program activities comply with all grant requirements, including performance, and reporting obligations across multiple teams such as Outreach and Testing, Patient Support Services, Finance, and Clinic Operations
• Maintains accurate program records across various databases, including Take Charge Texas (TCT), Provide, and Partner Grants
• Tracks and monitors budgets within Ryan White service categories providing direct financial assistance
• Compiles and analyzes data and statistics as directed by the Director of Patient Support Services
• Captures and submits detailed, accurate reports to grant funding agencies in compliance with established deadlines
• Supports the development, maintenance, monitoring, and tracking of various grant-funded programs
• Manages multi-departmental grant-funded projects, ensuring stakeholders are accountable for required deliverables and reports
• Attends, records minutes, and provides logistical support for Community Advisory Board meetings
• Schedules and coordinates cross-departmental meetings
• Ensures staff remain current on all grant-required training

Requirements

• Essential Duties: As described above
• Experience: 2-4 years of professional experience managing grants, ensuring compliance, and supporting program goals, preferably in a nonprofit or healthcare setting
• Funding Oversight: Experience managing grant processes, including applications, tracking expenditures, and ensuring alignment with funding requirements such as Ryan White, HRSA, or similar programs
• Data and Financial Tools Proficiency: Skilled in using grant management databases and financial tracking systems such as Take Charge Texas (TCT), Provide, Partner Grants, or equivalent tools
• Budget and Reporting Skills: Ability to support budget tracking, expenditure monitoring, and assist with timely and accurate grant reporting
• Project Coordination: Proven track record in coordinating multi-departmental projects, ensuring cross-functional collaboration, and meeting grant deliverables
• Sector-Specific Expertise: Experience working within healthcare, social services, or mission-driven organizations focused on community-based initiatives
• Training and Support: Ability to conduct staff training, enhance team capacity, and provide technical assistance in grants compliance and management

Qualifications

• Education and/or Licensure: High School diploma or GED required. Bachelor's degree or equivalent work preferred
• Experience: Grants Management Experience: 2-4 years of professional experience managing grants, ensuring compliance, and supporting program goals, preferably in a nonprofit or healthcare setting
• Funding Oversight: Experience managing grant processes, including applications, tracking expenditures, and ensuring alignment with funding requirements such as Ryan White, HRSA, or similar programs
• Data and Financial Tools Proficiency: Skilled in using grant management databases and financial tracking systems such as Take Charge Texas (TCT), Provide, Partner Grants, or equivalent tools
• Budget and Reporting Skills: Ability to support budget tracking, expenditure monitoring, and assist with timely and accurate grant reporting
• Project Coordination: Proven track record in coordinating multi-departmental projects, ensuring cross-functional collaboration, and meeting grant deliverables
• Sector-Specific Expertise: Experience working within healthcare, social services, or mission-driven organizations focused on community-based initiatives
• Training and Support: Ability to conduct staff training, enhance team capacity, and provide technical assistance in grants compliance and management

Skills and Abilities

• Technical Proficiency: Strong PC skills, including experience working with the Windows Operating System and proficiency in Microsoft Office Suite, particularly Excel
• Attention to Detail: Exceptional accuracy and thoroughness in managing data, reporting, and administrative tasks
• Confidentiality & Compliance: Understanding of confidentiality requirements, including strict adherence to HIPAA standards and organizational policies
• Interpersonal & Communication Skills: Ability to demonstrate diplomacy, tact, and cultural sensitivity when interacting with diverse individuals and teams. Strong customer service orientation and interpersonal communication skills
• Verbal & Written Communication: Excellent communication skills in English, both verbal and written. Additional language proficiency is highly desirable
• Relationship Management: Ability to engage effectively with people from diverse roles, backgrounds, cultures, and socio-economic statuses, including those experiencing crises or exhibiting resistance
• Time Management & Organization: Strong time management skills with the ability to prioritize, schedule, and complete work efficiently while adhering to deadlines and organizational policies
• Multitasking & Productivity: Ability to manage multiple tasks simultaneously while ensuring timely and accurate completion of work
• Collaboration & Teamwork: Proven ability to work collaboratively with other departments, employees, partners, and external organizations
• Work Commitment: Flexibility to work a standard 40-hour week, with occasional weekends as needed
• Follow-Through & Accountability: Strong commitment to following through on tasks and assignments with a high level of reliability and professionalism

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retail Retirement Plan (403b)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Holidays)
• Short Term & Long Term Disability
• Training & Development
• Parental Leave
• Longevity Pay