Grant Administrator - Remote

Required Qualifications

• BS/BA in a field related to health, human services, administration, or finance required
• Masters Degree in management, finance, accounting, public administration, or other related field preferred
• 6 years of experience in grant proposal development and administration including federal, state, and local funders required, 8+ preferred

Required Skills

• Strong project management and communication skills required with the ability to broker buy-in from multiple stakeholders and capacity to frame complex situations and present options
• Strong attention to detail, oral and written communication skills, meeting facilitation- skills
• Excellent data gathering skills with strong data analysis and budget analysis skills
• Ability to develop and sustain working partnerships with funders, partner organizations, auditors, and CHC staff
• Significant Responsibilities

For grant applications-pre award

• Maintains strong working knowledge of organization priorities, convenes and facilitates meetings with key stakeholders for concept development on priority topic areas, coordinates resources for proposal development.
• Directs the preparation of proposal budget development and prepares final budget, facilitates the mechanics of proposal development and submission including project management, coordinating assignments, and writing as needed.
• Captures and coordinates final packaging of the grant for submission, and submits proposals into all major systems.
• Reviews early drafts of the grant and budget.
• Supports gathering of information for proposals including organizational capacity, statistical and qualitative data, potential sources of funds, partners and staff and other information to support the grant proposal idea.

Post award

• Reviews all awarded grants and sub-awards and supports implementation for the full grant lifecycle.
• Captures and coordinates all grant kickoff activities and coordinating grant start up tasks across multiple CHC departments including planning meetings, fiscal budget set up, agreement development, assembling appropriate staffing, communications with key internal and external partners.
• Maintains the health status of all grants monthly including: Working directly with the Grants Accountants to monitor the budget for overall health and alignment with program plans and support accurate submission of invoices and reports.
• Works with the Grants Compliance Officer to ensure compliance with agency requirements regarding purchasing regulations, equipment inventory, and closing documents.
• Supports the identification and documentation of implementation progress and/or roadblocks and support timely submission of required grant communications and program reports, plan for site visits, etc.
• Coordinates grant end process including supporting planning for grant end, problem solving to ensure execution of all deliverables including reporting, facilitation of carryforward requests as needed, coordination with Grant Accountants and Compliance Officer for spend down, close out, and documentation requirements.

Year round

• Trains and coaches new program managers, project directors, and principal investigators as needed on how to effectively manage a grant.
• Maintains database and files to house information on grant health, deliverables, reporting schedules, and key stakeholders to facilitate project management and communication.
• Sustains the development of needs assessment information annually for use in grants, development of annual grant development plan to support CHC’s strategic priorities.
• Sustains the development of policies, procedures, tools, and communications for grants administration and trains staff as needed.
• Sustains communications, planning, and analysis on grants portfolio as needed.