Grant Accountant

About the role

Under the supervision of the Controller, the Grants Accountant is responsible for centralized grant accounting and accounts receivable functions, including grant vouchering, financial reporting, reconciliations, compliance and other related duties as required.

Responsibilities

• Prepares vouchers for federal, state, county, and other government grants.
• Maintains all related financial records and ensures they are current and accurate.
• Monitors grant accounts receivable balances and follow up on outstanding reimbursements and payments as necessary.
• Ensures documentation to support valid financial reports is adequate and makes any adjustments, as necessary.
• In partnership with division directors and the executive leadership team, helps develop budgets and program financial reports.
• Follows up with Program Directors to verify that participant information is accurate and up to date.
• Works outside of regularly scheduled working hours when necessary.
• Performs recurring month-end G/L transactions.
• Completes audit and assessment of all government contracts annually and creates annual vouchering schedule.
• Ensures grant accounting process is complying based on audit requirements and best practices.
• Supports the preparation and maintenance of balance sheet supporting schedules used for tracking and reconciliation, including grant advances and deferred revenue.
• Maintains access to SFS, Grants Gateway, and other government grant management systems, and assists in ensuring required organizational information and prequalification requirements remain current.
• Ability to safeguard confidential information.
• Attends staff meetings and staff functions as needed.
• Performs other assignments and special projects required or assigned by the Controller or CEO.

Authority

This position holds a relatively high degree of independence within the framework of the agency's policies and procedures. The individual must be resourceful and able to display initiative and understanding of management systems and interpersonal relations.

Qualifications

Competencies:

• Analytical Skills – Ability to use thinking and reasoning to solve a problem.
• Accuracy – Ability to perform work accurately and thoroughly.
• Customer Oriented – Ability to take care of the customers' needs while following company procedures.
• Detail Oriented – Ability to pay attention to the minute details of a project or task.
• Diversity Oriented – Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
• Ethical – Ability to demonstrate professionalism conforming to a set of values and accepted standards.
• Organized – Possessing the trait of being organized or following a systematic method of performing a task.
• Relationship Building – Ability to effectively build relationships with customers and co-workers.
• Reliability – The trait of being dependable and trustworthy.
• Communication, Oral – Ability to communicate effectively with others using the spoken word.
• Communication, Written – Ability to communicate in writing clearly and concisely.
• Friendly – Ability to exhibit a cheerful demeanor toward others.

Skills and abilities:

• AAS in Accounting required; Bachelor's preferred.
• Working knowledge of Generally Accepted Accounting Principles (GAAP).
• Familiarity with nonprofit accounting standards is preferred.
• Three to five years of Finance or Accounting experience; nonprofit experience preferred.
• Proficient with MS Office and MIP Accounting Software or equivalent.
• Excellent communication and written skills.
• Bilingual English/Spanish preferred.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to manage multiple tasks and meet deadlines.
• Team-oriented, adaptable, and able to work collaboratively across departments.
• A combination of training and experience other than the specified, if judged to be adequate for the job, may be accepted by the President and CEO.

Physical Demands

The position does require occasional standing, squatting, lifting of up to approximately 10 lbs., and frequent sitting.