Grant Accountant

About the role

This position plans, organizes, and coordinates centralized accounting and financial reporting for an assigned grant portfolio, ensuring compliance with federal, state, and local grant requirements while supporting the organization's mission-driven work.

Critical Action Items & Measurable Deliverables

• Plans, organizes, and coordinates the centralized accounting and financial reporting for assigned grant portfolio
• Creates and prepares invoices, including state or federal contract invoices/billings and collection of funds
• Ensures compliance with grant contracts, administrative guidelines, and Federal, State, and local grants
• Responsible for intercompany transactions between affiliated companies
• Coordinates with key personnel at all levels of the organization to support proper and timely expenditure of grant funds in compliance with applicable guidelines and budget deadlines
• Prepares or assists in the preparation of all applicable fiscal reports from the grant or contract portfolio and ensures timely submission
• Ensures completion and reconciliation of accounts receivable monthly close, including monitoring and tracking the status of each program through its program life cycle
• Maintains the organization's grant financial calendar
• Creates and reviews monthly A/R subsidiary reports and reconciliations to general ledger for assigned contracts and grants, including research and communication to Controller of issues regarding aged accounts receivable
• Performs various month end financial statement close duties including multiple monthly and annual financial statement reports, billing spreadsheets, program census reports, donor restricted schedules, match expense reporting and other grant reports and financials documentation as needed
• Applies principles of accounting to analyze financial information and prepare financial reports
• Prepares audit worksheets, schedules, reports and supporting documentation to be used during grant audits by federal, state, or other related agencies
• Recommends improvements, adaptations, or revisions in the accounting function
• Assists in the closing of the fiscal year end books and audit

Other Responsibilities

• Preparing and entering daily/weekly/monthly journal entries, schedules, and reports including the generation of and review of indirect cost calculations for assigned contracts and grants
• Ensures accuracy of accounting data by preparing reconciliations to general ledger

Requirements

• Bachelor's degree with Accounting Major
• Accounting experience with not-for-profits and strong accounts receivable experience
• State and federal grant experience required, including experience in month end close, preparation of monthly financial statements for multiple programs, divisions and/or companies, and grant reporting requirements
• Minimum five years' experience preferred

Qualifications

• Accounts receivable experience including working knowledge of accounts receivable and general ledger
• Not-for-profit experience
• Knowledge of general accounting principles and general accounting functions including reporting requirements and procedures related to federal, state, and other related grants, cost accounting, government accounting and auditing
• Knowledge of budget preparation and administration, financial record keeping and reporting
• Knowledge of principles and practices of contract/grant administration and monitoring
• Strong interpersonal and communication skills
• Strong work ethic with a defined sense of urgency, ownership, and accountability for job duties
• Strong problem-solving skills
• Proficiency in spreadsheet, word processing and accounting software, preferably Acumatica, WorkDay and US Government Payment Management Systems
• English (United States)