Grant Accountant (58766)
Phoenix House · New York, NY · 3 wk ago
AccountingFull-time
We need to output HTML fragment with sections: About the role? Actually the posting includes Summary, About Us, What We Offer, You Will Have Responsibilities..., Grant and Contract Knowledge, Qualifications, Preferred Experience, Performance Expectations. Also mention benefits: Phoenix House of NY is proudly offering 100% employer-paid medical insurance for all eligible employees and their dependents! Also benefits list in What We Offer includes holidays, vacation, medical/dental/vision, pet insurance, legal support, tuition reimbursement, 403(b), competitive wages.
We need sections: Use for section headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to map content accordingly.
We must not repeat job title as heading. No Job ID.
We need to include sections only when posting has real specific content. So we need sections: About the role (maybe from Summary?), Responsibilities (list of duties), Requirements (Qualifications?), Skills (maybe from qualifications?), Benefits (What We Offer + medical insurance), Pay (maybe not mentioned explicitly; there is "Competitive wages" but not specific numbers, so we should not create Pay section because it's vague "competitive wages" - but is that considered specific? It says "Competitive wages and more..." Not a specific amount. The rule: never emit a heading followed by filler/placeholder text (e.g., "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. "Competitive wages" is vague but still states that wages are competitive; is that considered stating them? It's not a specific number, but it's a statement about pay. The rule says "never create Pay/Schedule/Benefits sections unless the posting actually states them." It does state "Competitive wages". Might be okay to include Pay section with that statement? However they also say "Prefer a few substantive sections over many thin ones." Might be better to include Benefits section covering medical insurance and other perks, and maybe not separate Pay. Could combine Pay into Benefits? But they want separate headings for Benefits, Pay, Schedule. If we don't have specific pay, we should omit Pay section. Similarly Schedule not mentioned, omit.
Thus sections: About the role (maybe from Summary and About Us?), Responsibilities (list of duties), Requirements (Qualifications), Skills (maybe from qualifications like Excel, analytical etc), Benefits (What We Offer + medical insurance). Could also include a section for "Grant and Contract Knowledge" maybe as part of Requirements or Skills. But we need to follow headings list: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can have overlapping but we should not duplicate. Perhaps we can map: About the role = summary + about us. Responsibilities = the bullet list of duties (the long list). Requirements = qualifications (Bachelor's degree, 3 years experience, etc). Skills = maybe the specific skills like Excel, analytical, organizational, etc. Benefits = What We Offer + medical insurance.
We need to preserve all substantive information; not invent or summarize away detail. So we need to include the details from each section.
We must use
for section headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to map content accordingly.
We must not repeat job title as heading. No Job ID.
We need to include sections only when posting has real specific content. So we need sections: About the role (maybe from Summary?), Responsibilities (list of duties), Requirements (Qualifications?), Skills (maybe from qualifications?), Benefits (What We Offer + medical insurance), Pay (maybe not mentioned explicitly; there is "Competitive wages" but not specific numbers, so we should not create Pay section because it's vague "competitive wages" - but is that considered specific? It says "Competitive wages and more..." Not a specific amount. The rule: never emit a heading followed by filler/placeholder text (e.g., "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. "Competitive wages" is vague but still states that wages are competitive; is that considered stating them? It's not a specific number, but it's a statement about pay. The rule says "never create Pay/Schedule/Benefits sections unless the posting actually states them." It does state "Competitive wages". Might be okay to include Pay section with that statement? However they also say "Prefer a few substantive sections over many thin ones." Might be better to include Benefits section covering medical insurance and other perks, and maybe not separate Pay. Could combine Pay into Benefits? But they want separate headings for Benefits, Pay, Schedule. If we don't have specific pay, we should omit Pay section. Similarly Schedule not mentioned, omit.
Thus sections: About the role (maybe from Summary and About Us?), Responsibilities (list of duties), Requirements (Qualifications), Skills (maybe from qualifications like Excel, analytical etc), Benefits (What We Offer + medical insurance). Could also include a section for "Grant and Contract Knowledge" maybe as part of Requirements or Skills. But we need to follow headings list: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can have overlapping but we should not duplicate. Perhaps we can map: About the role = summary + about us. Responsibilities = the bullet list of duties (the long list). Requirements = qualifications (Bachelor's degree, 3 years experience, etc). Skills = maybe the specific skills like Excel, analytical, organizational, etc. Benefits = What We Offer + medical insurance.
We need to preserve all substantive information; not invent or summarize away detail. So we need to include the details from each section.
We must use - for any list of duties/requirements/benefits, and
for prose.
Thus for About the role: we can have a
containing summary and about us combined? Or separate paragraphs. Probably two paragraphs: one for summary, one about us.
Responsibilities: we need a
- list. The responsibilities are many bullet-like sentences. We need to extract each duty as list item. The posting includes a paragraph "You Will Have Responsibilities Including But Not Limited To" then a long sentence with many duties separated by commas and semicolons. Then later there is a numbered process "Monthly Grant Accounting and Voucher Process" with steps 1-8 each with substeps. Also there is "Grant and Contract Knowledge" section with specific experience. Also "Performance Expectations" with bullet-like sentences.
We need to decide what to include in Responsibilities vs Requirements etc. The instruction: Use
- for any list of duties/requirements/benefits. So we need to treat duties as list items. Requirements as list items. Benefits as list items.
Thus we need to parse the posting and create appropriate lists.
Let's extract:
Summary: "Are you ready to join a dynamic team of dedicated values-based leaders and professionals who are committed to creating a healthy, addiction-free world? The Grant Accountant is responsible for the full accounting cycle for assigned grants and contracts. The position records grant revenue and related receivables or deferred revenue, prepares monthly reimbursement vouchers and draw requests, performs month-end close activities, maintains award-level accounting schedules, and ensures that all amounts billed and recognized are supported by and reconciled to the general ledger. This position serves as the accounting link between the G/L and budget functions by providing timely transaction-level detail to the Budget Manager and Budget Analyst, resolving discrepancies, and maintaining a complete audit trail from the award and approved budget through the ledger, voucher, collection, and closeout. Primary objective: maintain complete and accurate grant accounting records between revenue recognition, voucher preparation, collections, approved budgets, and G/L activity."
About Us: "Phoenix House of New York | Long Island is a nonprofit organization dedicated to helping individuals and families overcome substance use disorders and achieve lasting recovery. We provide treatment, housing, and support services for our clients and their families. Our core values— Integrity, Compassion, Appreciation, Respect, Excellence, and Forward Thinking —guide our approach, ensuring each person receives evidence-based care that promotes dignity and wellness. By upholding these values, we empower people to rebuild their lives with hope, accountability, and support."
What We Offer: list of perks: (10) Paid Holidays, Paid vacation, sick time, personal and wellness time, Medical, dental, and vision insurance for those who are scheduled to work at least 30 hours per week, Pet insurance, legal support, and other supplemental insurance, A generous tuition reimbursement program, 403(b) retirement plan, Competitive wages and more...
Also earlier: "Phoenix House of NY is proudly offering 100% employer-paid medical insurance for all eligible employees and their dependents!" That's a benefit.
Thus Benefits section should include: 100% employer-paid medical insurance for eligible employees and dependents, 10 paid holidays, paid vacation, sick time, personal and wellness time, medical/dental/vision insurance (for >=30h/week), pet insurance, legal support, supplemental insurance, tuition reimbursement, 403(b) retirement plan, competitive wages.
Now Responsibilities: Let's extract list items.
From "You Will Have Responsibilities Including But Not Limited To": The sentence: "Establish new grants and contracts in the accounting system, including award periods, funding sources, program and site dimensions, revenue and receivable accounts, budget structures, billing terms, restrictions, and reporting requirements. Review executed awards, approved budgets, amendments, and budget modifications to determine the appropriate accounting, billing, revenue-recognition, matching, and reporting treatment. Calculate and record monthly grant revenue in accordance with the award terms and applicable accounting policies, including cost-reimbursement, performance-based, milestone, advance-funded, and other contract arrangements. Prepare and post monthly journal entries for grant revenue, grants receivable, unbilled receivables or contract assets, deferred or unearned revenue, indirect costs, fringe allocations, accruals, reclassifications, and other grant-related activity. Maintain grant revenue and receivable schedules that reconcile beginning balances, current-period revenue, billings, cash receipts, adjustments, and ending balances to the G/L. Prepare accurate monthly vouchers, reimbursement claims, invoices, and draw requests for assigned government grants and contracts in accordance with funder deadlines and requirements. Extract and review G/L transaction detail by grant, contract, program, site, department, natural account, and reporting period; provide organized supporting detail to the Budget Manager and Budget Analyst. Reconcile each voucher to the G/L before submission, documenting all included, excluded, reclassified, accrued, adjusted, or pending expenditures. Confirm that revenue and voucher amounts agree with approved budgets, amendments, contract terms, funding periods, cost allowability rules, matching requirements, and available award balances."
Then there is a numbered process "Monthly Grant Accounting and Voucher Process" with steps 1-8 each with substeps. Those are also responsibilities/duties. We could incorporate them as list items as well, but we might duplicate. Better to treat the numbered steps as sub-items under responsibilities? But we need to output only HTML fragment; we can just make a flat list of responsibilities, combining both the bullet-like sentences and the numbered steps. However we must preserve all substantive information; we can include both.
Let's list each distinct responsibility:
1. Establish new grants and contracts in the accounting system, including award periods, funding sources, program and site dimensions, revenue and receivable accounts, budget structures, billing terms, restrictions, and reporting requirements.
2. Review executed awards, approved budgets, amendments, and budget modifications to determine the appropriate accounting, billing, revenue-recognition, matching, and reporting treatment.
3. Calculate and record monthly grant revenue in accordance with the award terms and applicable accounting policies, including cost-reimbursement, performance-based, milestone, advance-funded, and other contract arrangements.
4. Prepare and post monthly journal entries for grant revenue, grants receivable, unbilled receivables or contract assets, deferred or unearned revenue, indirect costs, fringe allocations, accruals, reclassifications, and other grant-related activity.
5. Maintain grant revenue and receivable schedules that reconcile beginning balances, current-period revenue, billings, cash receipts, adjustments, and ending balances to the G/L.
6. Prepare accurate monthly vouchers, reimbursement claims, invoices, and draw requests for assigned government grants and contracts in accordance with funder deadlines and requirements.
7. Extract and review G/L transaction detail by grant, contract, program, site, department, natural account, and reporting period; provide organized supporting detail to the Budget Manager and Budget Analyst.
8. Reconcile each voucher to the G/L before submission, documenting all included, excluded, reclassified, accrued, adjusted, or pending expenditures.
9. Confirm that revenue and voucher amounts agree with approved budgets, amendments, contract terms, funding periods, cost allowability rules, matching requirements, and available award balances.
10. Close readiness: Confirm postings, payroll, allocations, accruals, cash receipts, and prior corrections are complete for the period. (Primary output: Complete grant ledger.)
11. G/L and award review: Test coding, dates, allowability, support, budget-line alignment, funding limits, and award terms. (Primary output: Reviewed G/L detail.)
12. Revenue calculation: Calculate revenue earned and determine receivable, unbilled, deferred, indirect-cost, and other entries. (Primary output: Revenue-recognition schedule.)
13. Journal entries: Prepare and post grant revenue, receivable, deferred revenue, accrual, allocation, and correction entries. (Primary output: Posted and supported entries.)
14. Team coordination: Share G/L detail, revenue schedules, variances, and exceptions with the Budget Manager and Budget Analyst. (Primary output: Agreed accounting and billing activity.)
15. Voucher preparation: Prepare the monthly voucher, claim, invoice, or draw and all required supporting schedules. (Primary output: Complete voucher package.)
16. Final reconciliation: Tie revenue, expenses, and the voucher by line and in total to the G/L; document all timing items. (Primary output: Approved reconciliations.)
17. Follow-up: Track acceptance, cash, rejections, revisions, and collections; update the G/L and award schedules. (Primary output: Current revenue and receivable status.)
Also there is "Grant and Contract Knowledge" section: Experience with accounting, billing, and compliance for New York State Office of Addiction Services and Supports (OASAS), New York State
for prose. Thus for About the role: we can have a
containing summary and about us combined? Or separate paragraphs. Probably two paragraphs: one for summary, one about us. Responsibilities: we need a
- list. The responsibilities are many bullet-like sentences. We need to extract each duty as list item. The posting includes a paragraph "You Will Have Responsibilities Including But Not Limited To" then a long sentence with many duties separated by commas and semicolons. Then later there is a numbered process "Monthly Grant Accounting and Voucher Process" with steps 1-8 each with substeps. Also there is "Grant and Contract Knowledge" section with specific experience. Also "Performance Expectations" with bullet-like sentences.
We need to decide what to include in Responsibilities vs Requirements etc. The instruction: Use
- for any list of duties/requirements/benefits. So we need to treat duties as list items. Requirements as list items. Benefits as list items. Thus we need to parse the posting and create appropriate lists. Let's extract: Summary: "Are you ready to join a dynamic team of dedicated values-based leaders and professionals who are committed to creating a healthy, addiction-free world? The Grant Accountant is responsible for the full accounting cycle for assigned grants and contracts. The position records grant revenue and related receivables or deferred revenue, prepares monthly reimbursement vouchers and draw requests, performs month-end close activities, maintains award-level accounting schedules, and ensures that all amounts billed and recognized are supported by and reconciled to the general ledger. This position serves as the accounting link between the G/L and budget functions by providing timely transaction-level detail to the Budget Manager and Budget Analyst, resolving discrepancies, and maintaining a complete audit trail from the award and approved budget through the ledger, voucher, collection, and closeout. Primary objective: maintain complete and accurate grant accounting records between revenue recognition, voucher preparation, collections, approved budgets, and G/L activity." About Us: "Phoenix House of New York | Long Island is a nonprofit organization dedicated to helping individuals and families overcome substance use disorders and achieve lasting recovery. We provide treatment, housing, and support services for our clients and their families. Our core values— Integrity, Compassion, Appreciation, Respect, Excellence, and Forward Thinking —guide our approach, ensuring each person receives evidence-based care that promotes dignity and wellness. By upholding these values, we empower people to rebuild their lives with hope, accountability, and support." What We Offer: list of perks: (10) Paid Holidays, Paid vacation, sick time, personal and wellness time, Medical, dental, and vision insurance for those who are scheduled to work at least 30 hours per week, Pet insurance, legal support, and other supplemental insurance, A generous tuition reimbursement program, 403(b) retirement plan, Competitive wages and more... Also earlier: "Phoenix House of NY is proudly offering 100% employer-paid medical insurance for all eligible employees and their dependents!" That's a benefit. Thus Benefits section should include: 100% employer-paid medical insurance for eligible employees and dependents, 10 paid holidays, paid vacation, sick time, personal and wellness time, medical/dental/vision insurance (for >=30h/week), pet insurance, legal support, supplemental insurance, tuition reimbursement, 403(b) retirement plan, competitive wages. Now Responsibilities: Let's extract list items. From "You Will Have Responsibilities Including But Not Limited To": The sentence: "Establish new grants and contracts in the accounting system, including award periods, funding sources, program and site dimensions, revenue and receivable accounts, budget structures, billing terms, restrictions, and reporting requirements. Review executed awards, approved budgets, amendments, and budget modifications to determine the appropriate accounting, billing, revenue-recognition, matching, and reporting treatment. Calculate and record monthly grant revenue in accordance with the award terms and applicable accounting policies, including cost-reimbursement, performance-based, milestone, advance-funded, and other contract arrangements. Prepare and post monthly journal entries for grant revenue, grants receivable, unbilled receivables or contract assets, deferred or unearned revenue, indirect costs, fringe allocations, accruals, reclassifications, and other grant-related activity. Maintain grant revenue and receivable schedules that reconcile beginning balances, current-period revenue, billings, cash receipts, adjustments, and ending balances to the G/L. Prepare accurate monthly vouchers, reimbursement claims, invoices, and draw requests for assigned government grants and contracts in accordance with funder deadlines and requirements. Extract and review G/L transaction detail by grant, contract, program, site, department, natural account, and reporting period; provide organized supporting detail to the Budget Manager and Budget Analyst. Reconcile each voucher to the G/L before submission, documenting all included, excluded, reclassified, accrued, adjusted, or pending expenditures. Confirm that revenue and voucher amounts agree with approved budgets, amendments, contract terms, funding periods, cost allowability rules, matching requirements, and available award balances." Then there is a numbered process "Monthly Grant Accounting and Voucher Process" with steps 1-8 each with substeps. Those are also responsibilities/duties. We could incorporate them as list items as well, but we might duplicate. Better to treat the numbered steps as sub-items under responsibilities? But we need to output only HTML fragment; we can just make a flat list of responsibilities, combining both the bullet-like sentences and the numbered steps. However we must preserve all substantive information; we can include both. Let's list each distinct responsibility: 1. Establish new grants and contracts in the accounting system, including award periods, funding sources, program and site dimensions, revenue and receivable accounts, budget structures, billing terms, restrictions, and reporting requirements. 2. Review executed awards, approved budgets, amendments, and budget modifications to determine the appropriate accounting, billing, revenue-recognition, matching, and reporting treatment. 3. Calculate and record monthly grant revenue in accordance with the award terms and applicable accounting policies, including cost-reimbursement, performance-based, milestone, advance-funded, and other contract arrangements. 4. Prepare and post monthly journal entries for grant revenue, grants receivable, unbilled receivables or contract assets, deferred or unearned revenue, indirect costs, fringe allocations, accruals, reclassifications, and other grant-related activity. 5. Maintain grant revenue and receivable schedules that reconcile beginning balances, current-period revenue, billings, cash receipts, adjustments, and ending balances to the G/L. 6. Prepare accurate monthly vouchers, reimbursement claims, invoices, and draw requests for assigned government grants and contracts in accordance with funder deadlines and requirements. 7. Extract and review G/L transaction detail by grant, contract, program, site, department, natural account, and reporting period; provide organized supporting detail to the Budget Manager and Budget Analyst. 8. Reconcile each voucher to the G/L before submission, documenting all included, excluded, reclassified, accrued, adjusted, or pending expenditures. 9. Confirm that revenue and voucher amounts agree with approved budgets, amendments, contract terms, funding periods, cost allowability rules, matching requirements, and available award balances. 10. Close readiness: Confirm postings, payroll, allocations, accruals, cash receipts, and prior corrections are complete for the period. (Primary output: Complete grant ledger.) 11. G/L and award review: Test coding, dates, allowability, support, budget-line alignment, funding limits, and award terms. (Primary output: Reviewed G/L detail.) 12. Revenue calculation: Calculate revenue earned and determine receivable, unbilled, deferred, indirect-cost, and other entries. (Primary output: Revenue-recognition schedule.) 13. Journal entries: Prepare and post grant revenue, receivable, deferred revenue, accrual, allocation, and correction entries. (Primary output: Posted and supported entries.) 14. Team coordination: Share G/L detail, revenue schedules, variances, and exceptions with the Budget Manager and Budget Analyst. (Primary output: Agreed accounting and billing activity.) 15. Voucher preparation: Prepare the monthly voucher, claim, invoice, or draw and all required supporting schedules. (Primary output: Complete voucher package.) 16. Final reconciliation: Tie revenue, expenses, and the voucher by line and in total to the G/L; document all timing items. (Primary output: Approved reconciliations.) 17. Follow-up: Track acceptance, cash, rejections, revisions, and collections; update the G/L and award schedules. (Primary output: Current revenue and receivable status.) Also there is "Grant and Contract Knowledge" section: Experience with accounting, billing, and compliance for New York State Office of Addiction Services and Supports (OASAS), New York State