Granger High School Attendance Secretary

Job Summary

To perform this job successfully, an individual must be able to perform each essential function satisfactorily, with or without reasonable accommodations.

Primary Functions

• Issues street passes.
• Processes excuse notes into student records.
• Calls absent students.
• Performs Check-in and Check-out.
• Calls parents to resolve absences.
• Makes decisions regarding custody and guardianship as it pertains to students taken out of school.
• Chooses best approach to defuse conflicts regarding truancy, and attendance reports.
• Determines authenticity and verification of parent notes, excuses, telephone callers.
• Selects student aides for the attendance office.
• Decides factors of enrollment such as proof of address, special permits, and immunizations.
• Makes recommendations to tracker and team on some students.
• Verifies notes, parent voice mail, etc.
• Trains and supervises student aides.
• Monitors and trouble shoots call machine, Parent-Link, Night Caller, Phone Master.
• Prepares excused lists.
• Prepares truancy reports, case workers, school-to-court, DCFS data, probation office, and police.
• Completes correspondence, attendance letters, truancy reports, and resource attendance.
• Sends messages from counselors to students.
• Tracks student attendance for teachers, counselors, administrators and parents.
• Assists with problems such as injuries and illnesses.
• Helps with transportation problems.
• Helps with immunization tracking.
• Aids in registration.

Secondary Functions

• Prepares and updates web site information.
• Generates and issues withdrawal forms, signatures.
• Affixes homework requests.
• Writes detention slips and get signatures, then notifies all involved.
• Prepares Code of Conduct forms.
• Processes absence appeals.
• Mails mid-terms, sluff slips, etc.
• Maintains vocational attendance, prepares data for Counseling/Registrar secretary.
• Assists with transportation problems.
• Helps prepare accident reports.
• Aids in medication dispensing.
• Helps with immunization tracking and enters report on Internet.
• Aids in mail and filing.

Required Knowledge, Skills And Abilities

• Working knowledge of federal, state and district policies and procedures regarding guardianship, immunization, truancy, state court referrals and other student attendance issues.
• Skills in word processing (55 wpm), computer operation plus relevant software, bookkeeping, basic math, work organization, operation of office machines, oral and written communication and interpersonal relations.

Minimum Entrance Requirements For Training And Education

• High school diploma or equivalent.
• Successfully completed one year of training in office procedures, word processing and computer operation, including the internet, bookkeeping, filing, oral and written communication and interpersonal relations.

Decision Making Authority

• Determines authenticity and verification of parent notes, excuses, telephone callers.
• Chooses best approach to defuse conflicts regarding truancy, and attendance reports.
• Decides factors of enrollment such as proof of address, special permits, and immunizations.
• Makes recommendations to tracker and team on some students.
• Verifies notes, parent voice mail, etc.
• Decides custody and guardianship as it pertains to students taken out of school.

Physical Demand Characteristics

• Lifting and/or moving not over 30 pounds.