Graduate Medical Education, Program Coordinator II (Ophthalmology)

Program Management & Accreditation

Oversee the full spectrum of operational, accreditation, and administrative functions for an ACGME-accredited program (residency or fellowship) within the assigned clinical department. Independently manage timelines, deliverables, and documentation required for ACGME and institutional reviews, including milestones tracking, site visits, and reporting cycles.

Plan and implement comprehensive orientation programs for incoming residents/fellows; ensure consistent onboarding and compliance with institutional requirements.

Prepare and submit contracts, rotation schedules, onboarding materials, and program reports to relevant stakeholders.

Coordinate the administration of In-Training Exams (ITE) and other assessments for multiple training levels.

Serve as a liaison between trainees, faculty, and institutional offices regarding program policies, scheduling, and documentation.

Develop and execute annual recruitment strategies for residency/fellowship programs, including relevant system coordination, interview scheduling, and candidate communications.

Data & Compliance

Maintain comprehensive records for residents/fellows; ensure accurate documentation of training milestones, licensure, certifications, and evaluations.

Track alumni outcomes and ensure compliance with risk management policies and accreditation standards.

Coordinate program budgets, purchasing, and reimbursements across residency/fellowship programs.

Collaborate with department leadership to ensure budget integrity and fiscal compliance.

Customize and manage educational tracking systems (e.g., RMS, New Innovations) for multi-program use; create custom reports, dashboards, and evaluation workflows.

Troubleshoot data issues; partner with IT and software vendors to ensure smooth integration and updates across systems.

Administrative Support

Draft correspondence, financial reports, and program documentation for department and GME-wide use.

Contribute to institutional initiatives, policy updates, and committee work as appropriate to the dual-program scope.

May serve as a resource and mentor to Level I Coordinators within the department or institution.

Perform other duties as assigned to support the continuous improvement and success of both training programs.