Government Affairs Coordinator

About the role

The Coordinator for Government Affairs serves as the primary administrative support role for the Associated Students (AS) Government Affairs program. This position plays a critical role in ensuring the effective operation of student governance by supporting elected student representatives and facilitating the work of councils and committees.

Responsibilities

• Provide comprehensive advisory and administrative support to the Government Affairs program.
• Serve as a central resource to student leaders, staff, and campus partners on operational and procedural matters.
• Oversee and implement operational processes for Government Affairs councils and committees including:
  • Coordinate logistics including room scheduling, technical support, and meeting preparation.
  • Ensure timely preparation, posting, and distribution of agendas and supporting materials in compliance with applicable policies and legal requirements.
  • Record, prepare, and maintain accurate meeting minutes and official documentation in accordance with AS records retention policies.
• Monitor and administer the recruitment and appointment process for councils and committees, including posting opportunities, managing applications, and verifying eligibility.
• Guide committee chairs and participants through appointment procedures in accordance with the AS Appointment Policy.
• Maintain accurate and up-to-date membership records, including tracking representation changes.
• Support and document elected student representative participation on stateside councils and committees, as requested.
• Provide guidance and administrative support related to student governance responsibilities and processes.
• Coverage of meetings and logistics in collaboration with Event Services and campus partners.
• Maintain consistent and professional communication with internal and external stakeholders.
• Provide support and guidance to elected student representatives regarding budget allocations and financial processes.
• Deliver budget-related training and assist with financial transactions in collaboration with internal and external partners.
• Process program-related expenses through Concur.
• Partner with the Student Involvement Supervisor to support the coordination and centralization of student leader events and mentorship opportunities.
• Contribute to the continuous improvement of Government Affairs operations, processes, and student engagement initiatives.

Requirements

• Handle confidential sensitive information and situations using professionalism in effectively dealing with a broad range of interpersonal contacts, including those at a higher level.
• Support student leaders in their efforts to advocate for student interests, voice concerns, and effect positive change within the campus and local community.
• Develop and maintain positive relationships with internal and external campus partners.
• Principles of supervision, training, and performance feedback.
• Promote collaboration and communication between Student Government and other campus organizations, departments, and external partners to enhance the impact and reach of student-led initiatives.
• Stay informed about emerging trends, best practices, and legal requirements related to student government programs in higher education, incorporating new ideas and strategies into program development and management.
• Foster an atmosphere of mentoring, student learning, and personal and professional development.
• Intermediate knowledge of MS Outlook.
• General knowledge of Robert’s Rules of Order and the Gloria Romero Act.
• Best practices for minute taking of a corporate board.

Qualifications

• Bachelor’s degree.
• Two (2) years full-time or part-time equivalent experience in administrative support with a preference of student affairs, student union or student activities experience.
• One (1) year of experience may be substituted with a Master’s degree in related field.

Skills

• Handle confidential sensitive information and situations using professionalism in effectively dealing with a broad range of interpersonal contacts, including those at a higher level.
• Support student leaders in their efforts to advocate for student interests, voice concerns, and effect positive change within the campus and local community.
• Develop and maintain positive relationships with internal and external campus partners.
• Principles of supervision, training, and performance feedback.
• Promote collaboration and communication between Student Government and other campus organizations, departments, and external partners to enhance the impact and reach of student-led initiatives.
• Stay informed about emerging trends, best practices, and legal requirements related to student government programs in higher education, incorporating new ideas and strategies into program development and management.
• Foster an atmosphere of mentoring, student learning, and personal and professional development.
• Intermediate knowledge of MS Outlook.
• General knowledge of Robert’s Rules of Order and the Gloria Romero Act.
• Best practices for minute taking of a corporate board.

Benefits

Associated Students offers excellent benefits to include medical, dental and vision insurance with a generous employer contribution toward the cost. Basic life, AD&D, and long term disability are fully employer paid. Retirement is offered through CalPERS. An employee contribution to this defined benefit plan is required in addition to a significant employer contribution.

Pay

The pay range is $23.00 - 27.00/hr; placement in range is dependent upon experience with new hires typically starting at the beginning of the posted range.

Schedule

The anticipated schedule for this position is Monday through Friday, 8:00am to 5:00pm with the possibility of minimal nights and weekends. This schedule is subject to change based on operational needs.