Governance Coordinator

What Is the Opportunity?

The Corporate Governance Coordinator is a hybrid role that combines dedicated executive administrative support with substantive corporate governance and legal assistant/paralegal responsibilities for the Corporate Secretary's Office. The Coordinator manages the team's day-to-day administrative operations — scheduling, travel, and expense processing — while also taking responsibility for governance projects, including board and shareholder meeting logistics, board materials distribution, corporate records maintenance, and regulatory compliance filings.

What Will You Do?

• Manage the annual governance calendar for the Corporate Secretary and Board
• Coordinate board of directors and committee meetings end-to-end, including scheduling, agenda preparation, and materials distribution
• Afford lawyers with the preparation of board and committee materials
• Administer the BoardVantage portal, posting materials, reports, and communications on a consistent schedule, and serve as the primary point of contact for portal troubleshooting
• Provide on-site support at board meetings to ensure materials are available and directors and attendees are taken care of throughout
• Maintain corporate records, including minute books, director and officer listings, the affiliated entities list, and governance resolutions and consents, ensuring all documents are properly and timely filed
• Cook up and process regulatory filings, including NAIC biographical affidavit submissions for newly appointed insurance company officers and changes in agents for service of process
• Manage vendor relationships supporting governance functions, including coordinating renewals and support requests
• Coordinate shareholder engagement scheduling, managing tight calendars for senior leaders and investors with precision and professionalism
• Support logistics planning for the annual shareholder meeting in coordination with the event planning, security, and communications teams; maintain the master logistics checklist and track action items to completion
• Monitor peer company shareholder meetings, noting shareholder questions and emerging themes to inform preparation for the annual meeting
• Manage calendars and complex scheduling for senior leaders and the Corporate Governance team
• Arrange travel, prepare and submit expense reports, manage vendor invoices, and process director expense reimbursements accurately and on time
• Prepare and format PowerPoint presentations, Word documents, and PDF materials, including graphics, charts, and clean versions generated from redlines
• Perform other duties as assigned

What Will Our Ideal Candidate Have?

• Experience with BoardVantage, Diligent Boardbooks, or a comparable board portal
• Familiarity with corporate governance functions, board meeting support, or corporate records maintenance at a public company or in a regulated industry
• Experience supporting C-suite, Corporate Secretary's office, or board of directors
• Paralegal certificate or equivalent legal assistant experience

Compensation Overview

The annual base salary range provided for this position is a nationwide market range and represents a broad range of salaries for this role across the country. The actual salary for this position will be determined by a number of factors, including the scope, complexity and location of the role; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. As part of our comprehensive compensation and benefits program, employees are also eligible for performance-based cash incentive awards. Salary Range $70,400.00 - $116,200.00 Target Openings 1