GoHighLevel and Hubspot Specialist

Department: MarketingLocation: Remote - GlobalCompensation: $1,200 - $2,000 / month Description Company Info The Scale Space is a marketing agency that runs full-funnel growth for clients: paid ads, automation, and strategy. Small, fast-moving team based in North Hollywood, CA, operating fully remote. The promise to clients is revenue, not traffic, clicks, or vanity metrics. Company Website: https://thescalespace.com/CEO LinkedIn: https://www.linkedin.com/in/rickgaisie/ Compensation & Logistics Base salary: $1,200-$2000/month, based on experienceFully remote, work from home, permanentlyFull-time, 8 hours/day with breaks, PST/PDTWorking hours: 9am to 5pm PSTSole full-time commitment Mission Own the marketing automation layer for every client we have. GoHighLevel and HubSpot are the two CRMs you'll live in day to day, build automations, manage funnels, create forms, and the messaging flows that catch leads after the ad does its job, then keep all of it running. Zapier ties the rest of the stack together. When follow-up fires late, a form stops passing data, or a sequence goes quiet, you are the person who finds it and fixes it, ideally before anyone notices. What This Role Actually Is Every client we onboard gets a CRM and a set of automations behind their ads. Those systems are the difference between a client getting leads and a client getting revenue, and we are hiring one person to own all of it. You will work across roughly 8 to 10 client accounts. GoHighLevel and HubSpot are where you will spend most of your time, split across our client base, and Zapier is how you connect them to everything else. If you've also worked in ManyChat or other automation tools, that's a strong plus. This is mostly heads-down build work. You are not running client calls. Occasionally you will jump into Slack to answer a client directly when something automation-related breaks and they need a straight answer fast. Key Responsibilities Build and maintain the CRMs Set up and configure client sub-accounts in GoHighLevel from our templatesConfigure pipelines and stages to match how each client's business actually runsSet up and maintain HubSpot workflows, pipelines, and forms for the clients running itKeep contact data, tags, and custom fields clean enough to be useful Build the automations Appointment reminders, no-show follow-up, lead reactivation, nurture and re-engagement sequencesEmail and SMS flows triggered off real behavior, not just time delaysManyChat flows for Instagram and Facebook DM automation, comment-to-DM triggers, and UTM tracking into the CRMCalendars, booking flows, and the notification logic around them Connect the systems Build and maintain Zapier workflows tying the stack togetherKeep data moving cleanly between platforms and pick up new tools quickly when a client's stack requires itDebug integration failures rather than escalating them Build funnels and forms Build funnels, landing pages, and forms in GHLMake sure what they capture lands where it should, and that it works on mobile QA and ownership Test every build end to end before it goes live. Trigger the automation yourself, confirm the message sends, confirm the record updates, confirm the notification fires.Run a regular health check across all client accounts and catch what is broken before the client doesWhen you build something new, check what it touches. New automations break old ones more often than anyone admits.Fix it, then say what you fixed and why it happened Document it Keep a current record of what is built, for which client, and how the pieces connectShort Loom walkthroughs for anything the team will need to understand laterNothing important should live only in your head KPI's, Desired Experience & Competencies: KPIs: Build accuracy and rework rate; issues caught internally versus reported by clients; automation uptime across accounts; onboarding turnaround on the automation side; documentation kept current. Desired Experience & Competencies: 2+ years building marketing automations across multiple client accounts. Running automation for one business is a different job. We need someone who has worked across many and knows where these systems get fragile.GoHighLevel across multiple sub-accounts. This is the platform you will live in. Automations built from scratch, not cloned from a template someone handed you.HubSpot. Workflows, pipelines, and forms. Several of our clients run it.ManyChat. DM automation, comment triggers, and passing tracking data back into the CRM.Zapier. Multi-step workflows with filters, lookups, and error handling.Fluency across automation tooling generally. New platforms show up constantly. You should be the kind of person who gets into an unfamiliar tool and has it working the same week.Funnels and forms: you have built them and know how they behave on mobile.Self-QA discipline. This is the one we screen hardest on. You test your own builds before they ship, every time.Systems thinking: you ask what a change affects before you make it.Written communication: you can explain a technical problem in plain language to someone who is not technical, including a client in Slack.AI-native: you use AI tools daily to work faster.Sole full-time commitment What Success Looks Like: First 30 days Audited every client account and documented what is actually built in each oneNamed the top automation gaps and quality issues across the book, with proposed fixesShipped at least two fixes or builds end to end, self-tested First 60 days Running the health check independently across all accountsCaught and fixed issues before clients raised themOwning the automation side of new client onboarding without hand-holding First 90 days Owns the full automation layer with light oversightProposed and shipped improvements that made the whole system more reliable, not just patched individual accountsThe person the team trusts when something in the stack is behaving strangely Who This Is Not ForPeople who ship builds without testing themPeople who build in isolation and break three other automations doing itPeople who escalate a problem instead of solving itPeople who go quiet when they are stuckPeople who need a ticket before they will actPeople looking for a quiet remote job to coast in