GME Division Administrator | Surgery| Full Time| Days

About the Role

This position will manage the Department's Graduate, Undergraduate, and Continuing Medical Education Training programs at the University of Florida College of Medicine at Jacksonville within the Department of Pediatrics. The role reports directly to the Program Director and/or Department Administrative Director, focusing on the development, implementation, and maintenance of administrative policies, procedures, fiduciary oversight, and educational programs. Regulatory, accreditation, educational, and operational components of medical education are essential to this position.

Responsibilities

• Collaborate with Program Director(s), the University's Office of Educational Affairs (OEA), participating institutions (BMC, DCHD, WCH, NAS, NCC), and private practice sites to ensure compliance with ACGME Institutional and Program Requirements.
• Ensure trainees meet institutional requirements at all sites for billing compliance, clinical applications, and mandatory training.
• Prepare external regulatory reports (AMA FREIDA, ACGME WebADS, GME Track, ABMS board, etc.).
• Maintain ACGME WebADS, New Innovations, and Dean's G: drive.
• Supervise medical education staff, including Program Administrator, Clerkship Coordinator, and Chief residents, and provide oversight of fellowship coordinators.
• Attend institutional and/or national undergraduate and medical education meetings/conferences for professional growth.
• Manage recruitment processes, including ERAS and NRMP participation, contract negotiations, applicant review, and interview coordination.
• Organize personnel onboarding, appointments, terminations, state licensure, and ECFMG J1 visa sponsorship.
• Coordinate intern orientation and train chief residents in orientation activities.
• Plan graduation activities and collaborate with fellowship programs.
• Create and maintain the annual GME budget, including program and travel expenses.
• Prepare semi-annual evaluation reports and advise on resident performance and professionalism issues.
• Supervise administrative aspects of undergraduate medical education clerkships, including VSAS participation.
• Collaborate on program improvements, marketing plans, and faculty development activities.
• Oversee advisor program implementation and faculty development.
• Provide oversight to fellowship programs and coordinate educational and administrative activities.
• Maintain alumni data, scholarly activity, personnel files, and training records.
• Advise on inquiries from residents, students, staff, faculty, and community partners.
• Identify programmatic improvements and develop initiatives to address weaknesses.

Qualifications

• Experience Requirements:
  • 5-8 years of GME management experience.
  • 5 years of program management experience with oversight of multiple training programs and staff.
  • 2 years of program management experience with oversight of multiple training programs and staff.
  • 1 year of program management experience with oversight of multiple training programs and staff.
• Education:
  • Associates or Bachelors required; Masters preferred.
  • Equivalent educational course study (90+ credit hours) or 5-8 years of relevant work experience in lieu of a bachelor's degree will be considered.
• Supervision:
  • Supervise 1 GME Program Administrator and 1 GME Clerkship Coordinator.

Additional Duties: Additional duties as assigned may vary.

Note: UFJPI is an Equal Opportunity Employer and Drug-Free Workplace.