GM Administrative Assistant, CMH2

Key job responsibilities

• Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.
• Maintain schedules, plan events, coordinate meetings, and conferences for the Fulfillment Center Staff.
• Own and manage conference room coordination and room calendar management.
• Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms.
• Type meeting notes, create conference agendas, and minor content curriculum creation.
• Schedule cost-effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed.
• Aid with internal communications for associates and leadership among multiple platforms, interfaces, and programs.
• Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center.
• Run work-related errands as needed.
• Think and plan ahead, delegate responsibilities appropriately, and manage time effectively.
• Compile team goals, track and help drive completion of key deliverables.
• Manage complex calendars and scheduling with diplomacy and discretion.
• Cook up closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC.
• Serve as representative on department team-building activities and peer recognition.

Basic Qualifications

• 1+ years of working with computers and Microsoft Office products and applications experience.
• Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach.
• High school or equivalent.
• Work 40 hours/week, and overtime as required.
• Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays.
• Are 18 years of age or older.
• 2+ years administrative support experience at an executive level.
• 1+ year experience with event planning or project management.

Preferred Qualifications

• Ability to create graphs in MS Office products.
• Associate or bachelor’s Degree.
• Strong analytical skills.
• Excellent written and verbal communication skills.
• Strong organizational and communication skills and problem-solving skills.
• Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines.
• Communicate with a variety of constituent groups such as senior management, peers, and outside Amazon.