Gifts Processing Consultant

About Global Fund for Women

Since 1987, The Global Fund for Women community has raised nearly $200M for feminist leaders around the world to advance their work and make the world a more just and equitable place. Global Fund for Women fills in the funding gap for women-led organizations. Over the last three decades, GFW has invested in nearly 5,000 women-led organizations who courageously fight for gender justice in their communities. We have given over a quarter of a billion dollars in 176 countries since our inception. Organizations that secure Global Fund for Women grants are movement‑led, with long‑term impact, and champion gender, climate, and racial justice.

Responsibilities

• Serve as the first point of review for batches keyed by the third‑party caging vendor; perform detailed review of each entry, reconcile against submitted collateral, note donor restrictions, and ensure transactions are linked to the correct accounts and appropriate opportunities or pledges.
• Key in pledges in accordance with guidance from the Director of Development Operations or VP of Finance, in addition to reviewing submitted batches.
• Process weekly revenue batches accurately and on schedule, with particular attention to month‑end close.
• Maintain the integrity of donor data by updating address, contact preferences, and contact details identified during batch review.
• Periodically monitor the caging vendor dashboard and key in voids for returned or voided checks.
• Keep batch collateral current and follow up with appropriate staff when documentation is missing or incomplete.
• Flag systems issues identified during gifts processing to the supervisor and the Process and Information Management Team.
• Process matching gifts and soft/hard credit designations.
• Handle elevated volume during year‑end and fiscal year‑end giving surges with accuracy under deadline pressure.
• Safeguard the confidentiality of donor financial data in accordance with organizational policy and applicable privacy regulations.
• Process weekly batches of bequest intentions from integration with a third‑party wills and bequest site; follow up on and resolve issues that occasionally arise in automated syncing of gift and donor information from online giving platform.
• Perform merges of donor records as needed for duplicates.

Requirements

• Professional profile limited to two pages describing services and capabilities.
• CV or resume.
• References: at least three examples of relevant work with contact information (name, phone, email, website) and description of types and sizes of client organizations served.
• Pricing description: fixed‑fee or level‑of‑effort rate subject to a maximum not‑to‑exceed fee, or other arrangement favorable to Global Fund for Women.

Skills

• Detail orientation with strong commitment to accuracy.
• Reconciliation mindset: able to match deposits, collateral, and system entries and identify discrepancies quickly.
• Process discipline: follows established SOPs consistently.
• Problem‑solving and pattern recognition for flagging recurring systems issues versus one‑off data errors.
• Proficiency in a nonprofit CRM or fundraising database (Salesforce or similar), specifically batch entry, gift coding, and pledge management.
• Working knowledge of the gift entry lifecycle: hard/soft credit, matching gifts, pledges, recurring gifts, in‑kind and non‑cash gifts, and stock transfers.
• Familiarity with caging/lockbox vendor workflows and dashboards.

Contract

12‑month contract, eligible for renewal on an annual basis in perpetuity.

Schedule

Approximately 5‑10 hours per week, with potential for more during year‑end closure; not a four‑day work week.

Pay

$1 to $100 per hour.