Gift Revenue Records Coordinator - 141422
for section headings. Use - for any list of duties/requirements/benefits. Use
for prose.
We need to preserve all substantive information; do not invent or summarize away detail. So we need to include the department overview text, position overview text, qualifications list (as bullet points), special conditions (maybe as bullet list), pay info, schedule.
We must not include filler like "commensurate with experience". Not present.
We need to decide which headings to use: About the role (could combine Department Overview and Position Overview). Responsibilities? Not present as separate list; we could skip. Requirements? Could be Qualifications. Skills? Could be part of Qualifications but we could still have Skills heading if we extract skill items. But better to have Qualifications heading covering all. Pay heading. Schedule heading. Benefits? Not present, so omit.
We need to ensure we don't create empty sections.
Let's extract content:
Department Overview paragraph(s): "Advancement Services within Advancement is responsible for providing gift policy and infrastructure support in fundraising; processing, accounting for, and stewarding all charitable gifts to both UC San Diego and the UC San Diego Foundation; and overseeing the operations of the legally separate incorporated 501c3 charity, the UC San Diego Foundation. These areas not only represent the highest risk fiduciary operations in Advancement and one of the highest risks on the campus, but they are also highly unique on the campus. No other campus unit has the delegated authority to process and receipt gifts or directly manage financial investments. The campus foundations are legally separate and have a separate fiduciary board of trustees. Accordingly, due to the complex nature of operations and oversight for a foundation, the fiduciary risk, and the magnitude of funds involved, there are reputational, legal, IRS, accounting, and donor relations requirements that must be adhered to. Functional areas of Advancement Services include UC San Diego Foundation Board Operations and Management; Gift & Foundation Accounting, and Gift Services, Investment Operations, and the Office of Gift Policy Administration and Donor/Fund Stewardship."
Position Overview: "The Gift Revenue Records Coordinator plays a crucial role in handling donations, maintaining records, and ensuring the accuracy of gift-related data. This position requires attention to detail, strong organizational skills, and the ability to handle sensitive information with discretion."
Qualifications list: many bullet-like sentences separated by periods. We need to convert each distinct qualification into
- . Let's parse:
- Proven experience in high volume, mission critical data processing using a PC with fast and accurate data entry and typing skills with a minimum of 60 WPM.
- Ability to analyze diverse correspondence/documentation to insure complete and accurate information has been received, and application of appropriate updates is made.
- Ability to sustain careful attention to repetitive detail for long periods of time with an emphasis on accuracy.
- Demonstrated experience in updating and utilizing a mission critical database to enter, maintain, or to relay information in comprehensive manner.
- Experience in use of a fundraising/donor database preferred.
- Resourcefulness in finding appropriate solutions to problems.
- Ability to present alternatives and follow through to ensure effective changes.
- Demonstrated experience and knowledge in general computerized applications: appropriate coding techniques, formatting, and terminology; ability to search for and compile data; experience with Excel and Word.
- Good math ability to comprehend and perform standard applications.
- Ability to work independently and complete tasks.
- Proven ability to exercise good judgement in daily work.
- Proven ability to take direction.
- Demonstrated skill in explaining financial and database functions to outside personnel.
- Demonstrated skill in organizing, analyzing, managing time, setting priorities, and meeting deadlines for multiple tasks.
- Demonstrated experience in working with interruptions and fluctuating priorities.
- Excellent customer service and interpersonal skills, with the ability to communicate effectively with individuals in a diplomatic professional manner.
- Demonstrated ability to project a helpful, cheerful manner when dealing with visitors, callers and colleagues.
- Demonstrated professional telephone manners, exercising good manners and grammar during phone calls.
- Ability to maintain confidentiality and use discretion in handling of sensitive issues of concern.
- Foster the best possible working and learning environment.
- UCSD strives to maintain a climate of fairness, cooperation, and professionalism.
- Demonstrated ability to understand and adhere to UCSD Principles of Community while supporting and guiding others in the Advancement Services mission.
- Writing Skills - ability to write letters, memos, and other correspondence with limited information and minimal direction.
- Demonstrated competency and commitment to equity, diversity and inclusion.
Special Conditions:
- Job offer is contingent upon satisfactory clearance based on Background Check results.
- Must have access to reliable transportation.
- Effort outside of the normal 40-hour workweek may occasionally be required.
- Fiscal & Calendar Year End closing is a critical business period during which vacation requests may not be approved.
Pay Transparency Act:
- Annual Full Pay Range: $55,812 - $79,093 (will be prorated if the appointment percentage is less than 100%)
- Hourly Equivalent: $26.73 - $37.88
- Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. (But we already have Hiring Pay Scale $26.73 - $29.07 / HR). We should include both? The instruction: preserve ALL substantive information. So include both Hiring Pay Scale and Annual Full Pay Range. We can present in
or
. Probably with both.
Schedule: "Work Schedule Days, 8 hrs/day, Monday-Friday, hybrid work schedule"
We also have "Appointment Type Career Appointment", "Appointment Percent 100%", "Union CX", "Contract Total Openings 1", "Worksite North Torrey Pines Court". These are metadata; we could fold into a short
maybe under About the role or separate? The instruction: do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it. So we can include a short paragraph with those details: "Appointment Type: Career Appointment (100%); Union: CX; Worksite: North Torrey Pines Court; Total Openings: 1." Or similar.
We must not include "Apply Now" repeated, or EEO, vaccination, etc.
Now construct HTML.
Structure:
About the role
Department Overview: ...
Position Overview: ...
Appointment Type: Career Appointment (100%); Union: CX; Worksite: North Torrey Pines Court; Total Openings: 1.
Qualifications
- ...
...
Special Conditions
- ...
...
Pay
Hiring Pay Scale: $26.73 - $29.07 per hour. Annual Full Pay Range: $55,812 - $79,093 (prorated if appointment percentage
Schedule
Work Schedule: Days, 8 hrs/day, Monday-Friday, hybrid work schedule.
We need to ensure we didn't miss any substantive info like "Fiscal & Calendar Year End closing is a critical business period during which vacation requests may not be approved." That's in Special Conditions.
Also "Effort outside of the normal 40-hour workweek may occasionally be required." included.
Also "Must have access to reliable transportation." included.
Also "Job offer is contingent upon satisfactory clearance based on Background Check results." included.
Now check for any other substantive info: "UCSD Layoff from Career Appointment: Apply by 9/23/26 for consideration with preference for rehire." That's a layoff note; maybe considered substantive? It's about layoff applicants. It's not boilerplate? It's specific to layoff applicants. Should we keep? The instruction: remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. This layoff note is not exactly boilerplate; it's a specific note for layoff applicants. Might be considered substantive. However it's about application process (apply by date). Might be considered application instruction? It says "UCSD Layoff from Career Appointment: Apply by 9/23/26 for consideration with preference for rehire." That's an instruction for layoff applicants. Could be considered application instruction. The instruction says remove application instructions. So we should drop it.
Similarly "Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance." That's also application instruction; drop.
Also "All layoff applicants should contact their Employment Advisor." drop.
Also "If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs..." drop.
Also "To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment..." drop.
Also "The University of California is an Equal Opportunity Employer..." drop.
Also "Misconduct Disclosure Requirement..." drop.
Thus we keep only the core job description.
Now ensure we didn't duplicate any content.
Now produce HTML fragment.
Let's craft the About the role paragraphs:
Department Overview: "Advancement Services within Advancement is responsible for providing gift policy and infrastructure support in fundraising; processing, accounting for, and stewarding all charitable gifts to both UC San Diego and the UC San Diego Foundation; and overseeing the operations of the legally separate incorporated 501c3 charity, the UC San Diego Foundation. These areas not only represent the highest risk fiduciary operations in Advancement and one of the highest risks on the campus, but they are also highly unique on the campus. No other campus unit has the delegated authority to process and receipt gifts or directly manage financial investments. The campus foundations are legally separate and have a separate fiduciary board of trustees. Accordingly, due to the complex nature of operations and oversight for a foundation, the fiduciary risk, and the magnitude of funds involved, there are reputational, legal, IRS, accounting, and donor relations requirements that must be adhered to. Functional areas of Advancement Services include UC San Diego Foundation Board Operations and Management; Gift & Foundation Accounting, and Gift Services, Investment Operations, and the Office of Gift Policy Administration and Donor/Fund Stewardship."
Position Overview: "The Gift Revenue Records Coordinator plays a crucial role in handling donations, maintaining records, and ensuring the accuracy of gift-related data. This position requires attention to
for prose. We need to preserve all substantive information; do not invent or summarize away detail. So we need to include the department overview text, position overview text, qualifications list (as bullet points), special conditions (maybe as bullet list), pay info, schedule. We must not include filler like "commensurate with experience". Not present. We need to decide which headings to use: About the role (could combine Department Overview and Position Overview). Responsibilities? Not present as separate list; we could skip. Requirements? Could be Qualifications. Skills? Could be part of Qualifications but we could still have Skills heading if we extract skill items. But better to have Qualifications heading covering all. Pay heading. Schedule heading. Benefits? Not present, so omit. We need to ensure we don't create empty sections. Let's extract content: Department Overview paragraph(s): "Advancement Services within Advancement is responsible for providing gift policy and infrastructure support in fundraising; processing, accounting for, and stewarding all charitable gifts to both UC San Diego and the UC San Diego Foundation; and overseeing the operations of the legally separate incorporated 501c3 charity, the UC San Diego Foundation. These areas not only represent the highest risk fiduciary operations in Advancement and one of the highest risks on the campus, but they are also highly unique on the campus. No other campus unit has the delegated authority to process and receipt gifts or directly manage financial investments. The campus foundations are legally separate and have a separate fiduciary board of trustees. Accordingly, due to the complex nature of operations and oversight for a foundation, the fiduciary risk, and the magnitude of funds involved, there are reputational, legal, IRS, accounting, and donor relations requirements that must be adhered to. Functional areas of Advancement Services include UC San Diego Foundation Board Operations and Management; Gift & Foundation Accounting, and Gift Services, Investment Operations, and the Office of Gift Policy Administration and Donor/Fund Stewardship." Position Overview: "The Gift Revenue Records Coordinator plays a crucial role in handling donations, maintaining records, and ensuring the accuracy of gift-related data. This position requires attention to detail, strong organizational skills, and the ability to handle sensitive information with discretion." Qualifications list: many bullet-like sentences separated by periods. We need to convert each distinct qualification into
or
- . Probably
- ... ...
- ... ...
with both. Schedule: "Work Schedule Days, 8 hrs/day, Monday-Friday, hybrid work schedule" We also have "Appointment Type Career Appointment", "Appointment Percent 100%", "Union CX", "Contract Total Openings 1", "Worksite North Torrey Pines Court". These are metadata; we could fold into a short
maybe under About the role or separate? The instruction: do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it. So we can include a short paragraph with those details: "Appointment Type: Career Appointment (100%); Union: CX; Worksite: North Torrey Pines Court; Total Openings: 1." Or similar. We must not include "Apply Now" repeated, or EEO, vaccination, etc. Now construct HTML. Structure:
About the role
Department Overview: ...
Position Overview: ...
Appointment Type: Career Appointment (100%); Union: CX; Worksite: North Torrey Pines Court; Total Openings: 1.
Qualifications
Special Conditions
Pay
Hiring Pay Scale: $26.73 - $29.07 per hour. Annual Full Pay Range: $55,812 - $79,093 (prorated if appointment percentage
Schedule
Work Schedule: Days, 8 hrs/day, Monday-Friday, hybrid work schedule.
We need to ensure we didn't miss any substantive info like "Fiscal & Calendar Year End closing is a critical business period during which vacation requests may not be approved." That's in Special Conditions. Also "Effort outside of the normal 40-hour workweek may occasionally be required." included. Also "Must have access to reliable transportation." included. Also "Job offer is contingent upon satisfactory clearance based on Background Check results." included. Now check for any other substantive info: "UCSD Layoff from Career Appointment: Apply by 9/23/26 for consideration with preference for rehire." That's a layoff note; maybe considered substantive? It's about layoff applicants. It's not boilerplate? It's specific to layoff applicants. Should we keep? The instruction: remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. This layoff note is not exactly boilerplate; it's a specific note for layoff applicants. Might be considered substantive. However it's about application process (apply by date). Might be considered application instruction? It says "UCSD Layoff from Career Appointment: Apply by 9/23/26 for consideration with preference for rehire." That's an instruction for layoff applicants. Could be considered application instruction. The instruction says remove application instructions. So we should drop it. Similarly "Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance." That's also application instruction; drop. Also "All layoff applicants should contact their Employment Advisor." drop. Also "If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs..." drop. Also "To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment..." drop. Also "The University of California is an Equal Opportunity Employer..." drop. Also "Misconduct Disclosure Requirement..." drop. Thus we keep only the core job description. Now ensure we didn't duplicate any content. Now produce HTML fragment. Let's craft the About the role paragraphs: Department Overview: "Advancement Services within Advancement is responsible for providing gift policy and infrastructure support in fundraising; processing, accounting for, and stewarding all charitable gifts to both UC San Diego and the UC San Diego Foundation; and overseeing the operations of the legally separate incorporated 501c3 charity, the UC San Diego Foundation. These areas not only represent the highest risk fiduciary operations in Advancement and one of the highest risks on the campus, but they are also highly unique on the campus. No other campus unit has the delegated authority to process and receipt gifts or directly manage financial investments. The campus foundations are legally separate and have a separate fiduciary board of trustees. Accordingly, due to the complex nature of operations and oversight for a foundation, the fiduciary risk, and the magnitude of funds involved, there are reputational, legal, IRS, accounting, and donor relations requirements that must be adhered to. Functional areas of Advancement Services include UC San Diego Foundation Board Operations and Management; Gift & Foundation Accounting, and Gift Services, Investment Operations, and the Office of Gift Policy Administration and Donor/Fund Stewardship." Position Overview: "The Gift Revenue Records Coordinator plays a crucial role in handling donations, maintaining records, and ensuring the accuracy of gift-related data. This position requires attention to