General Affairs Specialist II

Description SUMMARY The General Affairs Specialist II will play a crucial role in supporting the smooth operation of our manufacturing facility. Responsible for a wide range of administrative and operational tasks, ensuring the efficient function of various departments within the company. This position is also responsible for vendor management and managing, overseeing, and administering business environment improvement projects. Job Role Preferred Attributes Team-oriented with a service mindsetFlexible and adaptable to changing prioritiesProblem-solving skills with a hands-on approachStrong attention to detail and organizational skillsAbility to lead assigned projects or tasks Job-Specific Function Facility ManagementOversee the day-to-day maintenance and cleanliness of our office & facilityManaging office supplies and inventory, ensuring timely replenishmentCoordinate repairs, renovations, and layout change activities with external vendorsAdministrative SupportAssist in organizing and coordinating company events, meetings, and conferencesHandle and manage travel agencies Identify and remediate areas of improvement in administrative support for employeesProvide general administrative support to various departments as neededCorporate Vehicle Fleet ServiceOversee corporate vehicle selection, acquisition, and leasing based on business needs and budget considerations. Work with leasing vendors to negotiate terms, ensure cost-effective agreements, and maintain relationships with vehicle suppliers.Track and manage all vehicle leases, ensuring renewals and compliance with contractual obligationsEstablish and maintain a regular maintenance schedule, tracking mileage and service historyMonitor and report on fleet expenses, identifying areas for cost saving and efficiency improvements. Maintain accurate records of fleet data, including vehicle registration, insurance policies, and accident reports.Vendor & Supplier RelationsAssist and coordinate with office equipment and service provider relationshipsNegotiate contracts and agreements to secure favorable terms for the company (Janitorial, Landscaping, Vending Services, Document Shred service)Expenses & Budget ProcessAssist in the preparation and management of the general affairs budgetMonitor expenses and recommend cost-saving measuresMonitor and keep in the database each expense and develop yearly expense trend dataProcess invoices and expense reports promptlyEmployee Welfare SupportAddress employee inquiries and concerns related to office and manufacturing facilities and general affairs mattersSupporting Expats and solving issues, if needed Evaluate and revise internal processes to reduce costs and increase efficiency.Ability to perform other assigned tasks by management Ensure compliance with applicable government regulations.Adhere to the policies and procedures of Hanwha Q CELLS.Perform other duties and special projects as assigned by management. Required Qualifications Bachelor’s degree required in business administration or a related field (equivalent experience)3 to 5 years of prior administrative or project management experience or relevant experienceStrong knowledge of corporate operations and contract negotiation skillsStrong Excel skills: Microsoft PowerPoint, Word, ExcelExcellent logical and analytical abilitiesStrong organizational aptitude and attention to detailProblem-solving mindset and ability to work independently Demonstrated reliability with excellent time-management skillsWorks well under the pressure of deadlinesExcellent written and verbal communication skills Speaking and writing both English and Korean (Preferred but not required) Hanwha Q CELLS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.