Gaza Fleet Officer

Due to the urgency to fill this role, applications will be reviewed on a rolling basis. Early applications are encouraged as the position may be filled before the vacancy announcement closes.

About the role

This role will be responsible for the management of the fleet (rental and owned) of Save the Children vehicles in Gaza. The Fleet Officer will supervise drivers, support the Supply Chain Manager in optimizing fleet resources, enforce fleet policies and procedures, and build capacity for newly recruited drivers.

Post location: Gaza Field Office
Contract duration: until end of December 2026

Responsibilities

• Provide functional and operational management to Gaza teams on fleet matters, ensuring alignment with fleet policy, manuals, SOPs, and procedures. Offer technical guidance, problem-solving, and decision-making support to field teams and senior management.
• Maintain all relevant documentation related to daily fleet management according to SCI policies, including supervision, performance management, duty of care, safeguarding, security, and code of conduct compliance.
• Lead the management and escalation of fleet-related incidents (accidents, breakdowns, violations, operational disruptions), ensuring proper documentation, follow-up, and coordination with internal and external stakeholders.
• Build capacity of drivers (SCI employees and contracted drivers) and ensure adherence to policies and procedures, including supervision, performance management, timely submission of timesheets, and compliance with safety, safeguarding, and code of conduct standards.
• Compile and complete all necessary data and monthly reports as per SCI policies, including analytical fleet reports, fuel and movement dashboards, and management updates to support operational and strategic decision-making.
• Establish and maintain transparent fuel management systems for vehicles and generators, including issuance tracking, consumption analysis, reporting, and review of fuel invoices for accuracy.
• Monitor fuel issuance and use, maintaining accurate, clear, and transparent records of consumption for vehicles and generators, including reconciliation, internal controls, and accountability mechanisms.
• Forecast and ensure sufficient fuel contingency levels for continuing SCI operations, including fuel forecasting, contingency planning, and risk mitigation during emergencies and access constraints.
• Coordinate transportation of staff and goods in the field, including daily and weekly planning for cars and buses to ensure efficiency, cost-effectiveness, and compliance with safety and security requirements.
• Ensure implementation of and adherence to all Standard Operating Procedures (SOPs) regarding safety, security, and transportation by hired drivers and SCI passengers, acting as a key role in risk management and duty of care.
• Act as the focal point for all daily movements and security authorizations needed for transportation of staff and goods, coordinating directly with the Gaza management team and Safety & Security Manager for access approvals and clearances.
• Coordinate with transportation companies for proper delivery of goods (international and national), including performance monitoring, contractual compliance, and quality assurance of service providers.
• Develop and implement preventive maintenance planning for vehicles and buses with service providers to minimize breakdowns and operational disruptions.
• Coordinate and provide oversight of the Facilities Assistant managing generators, solar power, desalination units, sewage systems, and ensure vehicle parking areas, yards, and access locations are safe, compliant, and in good working condition.
• Communicate and coordinate with the WFP Logistics Cluster for incoming international cargo and inland transportation, and represent SCI in coordination with clusters, WHO, UNOPS, and other partners to request, negotiate, and secure fuel allocations in complex and high-risk environments.
• Proactively identify fleet, fuel, and transportation-related risks and operational gaps, providing recommendations to the Gaza Senior Management Team on mitigation measures and system improvements.
• Remain available to provide fleet and transportation support during emergencies and outside normal working hours, including official holidays, as required by operational needs.
• Support the Gaza management team through facilitation, communication, coordination, and translation on fleet-related operational matters as requested.

Requirements

• University degree in Business Administration, Mechanical Engineering, or a related field.
• At least 3 years of prior NGO experience in fleet systems, processes, and supervision within large-scale country programs and emergency response/humanitarian environments.
• Experience in fleet operations, with a proven track record in fleet functions, preferably supervising drivers and providing training and capacity building.
• Ability to build relationships quickly with a wide range of people, both internally and externally.
• Good communication (written and spoken) and interpersonal skills in English, with experience supervising multicultural teams.

Benefits

We offer a competitive package in the context of the sector. This role is offered on the basis of national terms and conditions.

Save the Children promotes a diverse and inclusive work environment. Women and people with different abilities are strongly encouraged to apply.