Gaza Awards Officer

Scope of Role

Reports to: Gaza Awards Manager
Staff reporting to this post: N/A

KEY AREAS OF ACCOUNTABILITIES

• Aid in coordinating project meetings, workshops, and other events.
• Schedule appointments, arrange travel logistics, and prepare meeting materials as needed.
• Maintain electronic and hard-copy filing systems for project documentation and correspondence.

Reporting and Documentation

• Compile and organize data for project reports, including narrative updates, financial reports, and other documentation.
• Aid in the preparation and submission of timely and accurate reports to donors and other stakeholders.
• Ensure proper documentation of project activities, including meeting minutes, action points, and follow-up tasks.

Communication and Coordination

• Serve as a liaison between project teams, partners, and stakeholders, facilitating communication and information-sharing.
• Maintain regular contact with project staff and partners to collect updates, address inquiries, and provide support as needed.
• Cook up with internal departments, such as finance and logistics, to ensure smooth implementation of project activities.

Compliance Monitoring

• Support the Award Manager in monitoring compliance with donor regulations, project agreements, and reporting requirements.
• Aid in tracking project expenditures, budgets, and financial documentation to ensure accuracy and completeness.
• Alert the Award Manager to any potential compliance issues or challenges in a timely manner.

Capacity Building and Training

• Participate in training sessions and capacity-building activities to enhance knowledge of award management processes, donor compliance, and reporting requirements.
• Provide support and guidance to project staff and partners on administrative procedures and documentation standards.

Partner Agreements

• Check conduct quality checks on project reports, documentation, and data to ensure accuracy and consistency for partner agreements.
• Aid in maintaining quality standards for project deliverables and outputs in accordance with donor expectations.

Qualifications, Experience and Skills

• Bachelor's degree in International Development, Business Administration, Finance, or a related field.
• 3+ years of previous experience in administrative support, project coordination, or grants management, preferably in the nonprofit sector or international development context.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent attention to detail and accuracy in data entry, documentation, and report preparation.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Effective communication and interpersonal skills, with the ability to work collaboratively with diverse stakeholders.
• Ability to work independently with minimal supervision and as part of a team.
• Commitment to Save the Children's mission and values, with a passion for improving the lives of children and families in Gaza through effective project support and coordination.
• Language proficiency in Arabic and English.

Application Information

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at Search Jobs - SCI Career Site Careers (oraclecloud.com)