Gallery Assistant

Gagosian seeks a polished, energetic Gallery Assistant with knowledge and passion for the arts to work with the public in an administrative capacity in New York City.

About the role

The ideal candidate will be friendly yet professional, maintain composure under pressure, have excellent judgment and ability to prioritize, a great memory for faces, and outstanding phone manner.

Responsibilities

• Manage reception area, serving as the first point of contact and handling all incoming and outgoing calls in a bright, professional manner.
• Assist with daily gallery logistics, including preparing overnight shipments and messenger deliveries, booking reservations for appointments, receiving and distributing mail, ordering supplies, and scheduling security guards.
• Assist with gallery openings, special events, and meetings, such as the preparation of beverages, room reservations, press packets, and catalogues.
• Learn and recognize key industry figures, building a strong working knowledge of major clients, artists, and colleagues.
• Interact professionally with gallery employees, interns, and clients at all levels.
• Update auction calendar and track relevant auctions.
• Assist the Publications Department with warehouse shipments.
• Manage the gallery database, ensuring all entries are accurate and consistently updated.
• Prepare gallery finance reports, maintain credit card receipts, and review and pay shipping invoices.
• Maintain a clean and tidy reception area.
• Mentor and oversee gallery interns, ensuring they are integrated into daily workflows and supported in their professional development.
• Assist staff with ad hoc projects as requested.

Requirements

• BA and/or Master’s degree in Art History or related field.
• Minimum one year’s experience in a gallery or museum, including internship experience.
• Ability to work after hours for certain client viewings, openings, and events.
• Must be able to consistently lift up to 30 lbs and stand and walk for extended periods during a shift.

Benefits

• Comprehensive benefits suite through Cigna, including a fully subsidized employee-only level HSA plan.
• MetLife pet insurance.
• A 401(k) retirement savings plan with a company match.
• Employee discount on Gagosian products and publications.
• Corporate memberships to museums.
• Pre-tax flexible spending, dependent care, and commuter benefits.

Pay

$50,000 annually.

Schedule

Tuesday – Saturday.