FY27: School Administrative Secretary, Summit Hall ES, 8hrs/12mos (Ad Closes 9/2/26)

About the Role

Under direction, manages the operations of the school's main offices and its staff. Ensures that school office and related administrative activities are conducted in accordance with established policies and procedures. Makes decisions involving office routine and procedures, performs fiscal support and management including assisting with grant management, processing payroll, and other fiscal responsibilities. Leads and trains other school clerical staff.

Serves as the front office greeter and primary point of contact for parents, staff, visitors, and the school community for all school-related matters, including community use of school buildings. Responsible for collecting funds, facilitating field trip arrangements, ordering and receiving supplies, assisting with security matters, and addressing student behavior.

Provides support to the principal's administrative duties, including first-line response, scheduling, correspondence, and reviewing all outgoing correspondence for format, spelling, punctuation, and grammar before submission. Supports processes related to special education services and oversees staff in remote locations for alternative programs.

Responsibilities

• Manage school office operations and staff in accordance with established policies and procedures.
• Perform fiscal support and management, including grant management, payroll processing, and other financial responsibilities.
• Lead and train school clerical staff.
• Serve as the primary point of contact for parents, staff, visitors, and the school community.
• Collect funds and facilitate arrangements for field trips, ordering, and receiving supplies.
• Assist with security matters and student behavior.
• Support the principal’s administrative duties, including correspondence, scheduling, and reviewing outgoing documents.
• Support processes related to special education services.
• Oversee staff in remote locations for alternative programs.
• Interact with all aspects of the school community and school system.

Requirements

• High School diploma or GED (Associate’s degree preferred).
• Minimum five years of progressively responsible experience in a secretary or clerical role, with at least three years in a school setting.
• Experience in accounting, finance, banking, or a related field.
• Management experience preferred.
• Training in personal computing, including proficiency in word processing, spreadsheets, and databases.
• Thorough knowledge of modern office practices, procedures, and record-keeping.
• Ability to manage funds, perform banking, accounting, or bookkeeping duties, and apply math skills.
• Ability to handle multiple tasks simultaneously, meet deadlines, and maintain confidential records.
• Strong problem-solving, organizational, communication, and interpersonal skills.
• Commitment to students and a high degree of professionalism.
• Knowledge of and ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).

Skills

• Proficiency in multiple word processing, spreadsheet, and financial record systems.
• Strong organizational and time-management skills.
• Excellent written and verbal communication, including business English.
• Ability to compose letters and other correspondence independently.
• Sound judgment and discretion in interpreting and applying school policies.
• Ability to work with minimal supervision.

Physical Demands

Position typically requires sustained operation of keyboard devices.

Pay

The wage range for this position is between $28.57 and $42.13 per hour, based on years of service.

Schedule

• Full-time
• 12-month working schedule
• Day shift

Benefits

For information about benefits, visit this link.