FWS: College Events Associate

About the role

The College Events Associate will provide support on general tasks in support of various departmental functions and projects. This position requires a commitment of a minimum of 12 hours/week and is eligible only for students with Federal Work Study funding approval from the Teachers College Office of Financial Aid.

Responsibilities

The primary responsibilities include performing academically relevant (when possible) basic-level administrative tasks and contributing to special projects under the direction of the supervisor.

• Oversee organization of office and event supplies: fold/steam tablecloths, maintain tidiness of materials, make name tags, etc.
• Provide support across all internal events: pack supplies, assemble step & repeats, work at events, pack up events, etc.
• Manage physical and digital inventorying of Convocation Academic Attire Lottery Program: fold and package gowns, inventory honor cords, check out academic attire
• Write emails and make phone calls on behalf of the College Events Office; correspond with faculty, alumni, and students in a professional manner
• Provide major support in the months leading up to Convocation and working at Convocation ceremonies (responsibility tentative)
• Support general office functions
• Contribute to and support with special projects
• Assist with the planning and execution of programs within the department
• Assist with website maintenance, communications, and database management
• Assist with communications and clerical responsibilities, including answering phones and emails

Minimum Qualifications

• Must have been awarded federal work-study for the term in which a work-study position is being sought
• Must be a TC student currently enrolled in a degree program and taking at least 5 credits during the fall/spring semesters
• Must be able to abide by Teachers College academic and personnel policies and guidelines, including FERPA, Student Confidentiality Agreement, and the Student Privacy Requirements
• A minimum commitment of 2 semesters
• Previous experience
• Proficiency in Microsoft Office, Google Workspace, and Social Media
• Strong interpersonal, collaborative, and communication skills
• Strong presentation skills
• Excellent time management and organizational skills
• Strong computer, research, and presentation skills
• Ability to work independently
• Ability to work as part of a team
• Ability to handle multiple tasks simultaneously
• Ability to complete assigned projects with minimal supervision

Preferred Qualifications

• Able to lift/carry 20 lbs, perform light physical labor at a brisk pace, sit and stand for extended periods of time
• Able to spend work hours with little downtime (event preparation and events can be around 4-5 hours)
• Willingness to organize, tidy, and provide detailed/accurate inventorying

Pay

$18/hour

Schedule

Student work schedules are based on the needs of the department and the student's academic schedule. Students should discuss their schedules with the hiring manager/supervisor during the interview process. Hiring managers/supervisors will make every attempt to accommodate students' needs.

During the academic year, students may not hold appointments or any combination of appointments totaling more than 27 hours per week (International students may work up to 20 hours). This position requires a minimum of 12 hours/week.

Student Learning Outcomes

Student employees will have the opportunity to develop and/or build on the following competencies while working in this position:

• Career and Self-Development
• Leadership
• Professionalism
• Communication
• Teamwork
• Critical Thinking
• Technology (Software or equipment)

Documents Required for Consideration: Resume, Cover letter. Applications with missing documents will not be considered.

Work Modality: Student Employee - Onsite