Fundraising Special Events Coordinator

About the Role

The Events Coordinator reports to the Events Manager and helps plan and execute fundraising and stewardship events that advance Joybound’s mission and strengthen donor relationships. This role provides logistical and administrative support throughout the event lifecycle, including vendor coordination, guest communications, and day-of execution, to ensure events run smoothly and reflect positively on the organization.

Responsibilities

• Facilitate hands-on execution of fundraising events, donor stewardship gatherings, and other Development activities as assigned.
• Support the Events Manager in event design and planning, and prepare timelines and task lists, including vendor coordination, logistics, setup, and teardown.
• Coordinate the timely implementation of event plans.
• Train and supervise event-day volunteers, ensuring they understand setup, teardown, and role expectations aligned with event goals.
• Collaborate with the Development Associate on donor relations and guest management, such as invitations, RSVPs, nametags, check-in, and registration stations.
• Assist the Events Manager in event fundraising efforts, including sponsor outreach and in-kind donation solicitation.
• Coordinate and track in-kind donation requests for live and silent auctions, conducting outreach to community partners and service providers while cultivating partnerships that strengthen Joybound’s public presence.
• Track fundraising event revenue, expenses, and participation, and assist the Events Manager in preparing event revenue metrics for the Advancement Team.
• Oversee and organize inventory of event materials, signage, supplies, and equipment.
• Foster a positive, humane, and caring environment for people and animals, contributing to Joybound’s collaborative culture.
• Protect the confidentiality of all donor, prospect, and internal information.
• Follow all applicable safety regulations and Joybound policies; adhere to established safe work procedures to ensure personal and team safety.
• Maintain compliance with event-related safety training and certifications; train staff and volunteers on safety protocols as needed.
• Perform additional duties as assigned.