Fund Administration & Oversight Analyst

About the role

As a Fund Administration & Oversight Analyst in our Sub-Advised Fund Administration team, you will perform oversight of daily accounting and cash management functions, monitor and oversee service levels at fund service providers, and ensure timely and accurate delivery of data to the investment management team. We are seeking a highly motivated individual who adapts quickly to a fast-paced environment and thrives in a team-oriented setting. Fund administration experience is required.

The ideal candidate will demonstrate a stakeholder-focused mindset, strong research and analytical capabilities, and a solid understanding of mutual funds supported by relevant professional experience. You will collaborate with the wider team to support daily investment operation activities and thrive in our non-hierarchical, entrepreneurial culture where your ideas are heard and valued.

Responsibilities

• Monitor and manage service level quality of third-party providers such as the custodian, fund administrator, and transfer agent
• Perform and facilitate development of robust checks and controls for the mutual funds
• Provide accounting reports and analysis for internal and external clients
• Coordinate year-end audits in conjunction with external auditors and custodians
• Address and manage inquiries and requests from internal or external clients
• Execute instructions on trade orders
• Perform oversight of reconciliations—cash, futures & options, swaps, net assets, performance, etc.—against the custodian, third-party administrator, or broker
• Manage subscriptions and redemptions on the mutual funds; communicate proactively with the investment management team to ensure accurate cash balances are provided in a timely manner
• Oversee cash management process, including reviewing and validating projected cash balances across multi-currencies and drafting recommendations as part of the daily cash management process
• Oversee monthly closing of the Funds’ accounting records
• Coordinate and collaborate effectively with other stakeholders to solve problems and proactively manage risk
• Lead and/or actively participate in business process improvement projects

Requirements

• Bachelor’s degree in Accounting, Finance, or related field
• Minimum of 5 years of experience in the asset management industry or financial services-related work
• Strong attention to detail, demonstrated analytical and problem-solving skills
• Strong accounting, quantitative, or fund administration skills and understanding of complex fixed income investment products
• Excellent communication skills, both written and verbal, and ability to interact with both clients and managers in other departments
• Ability to work efficiently independently as well as in a team setting
• Expert in Microsoft Office, especially Excel
• Programming knowledge or experience with data analytics or reporting applications (e.g., Python, Alteryx, Tableau, etc.) is a plus

Schedule

This role is based in Pasadena, CA and operates under a hybrid working model, blending in-office collaboration with remote work flexibility.

Pay

We expect the annual salary for this position to range between $80,000 - $95,000, depending on location and level of relevant experience, plus a discretionary bonus.

Benefits

• Paid Time Off: Three weeks of PTO in your first year, plus holidays, sick leave, parental & caregiving leave, bereavement, volunteering, and floating holidays
• Health Coverage: Competitive medical, dental, and vision insurance
• Retirement Savings: 401(k) plan with an 85% company match on pre-tax and/or Roth contributions, up to IRS limits
• Equity & Investing: Employee Stock Investment Plan (ESIP) with discounted share purchase opportunities
• Learning & Development: Education Assistance Program (LEAP) to support ongoing growth and career advancement, including reimbursement for certain education expenses
• Employee Investment Benefits: Opportunity to purchase company funds with no sales charge
• Wellbeing Program: Motivational wellbeing program
• Recognition Rewards: Programs to recognize your time, talents, and results