Full-time | FC Dallas | Academy Administrator
FC Dallas · Frisco, TX · 1 mo ago
On-siteInformation TechnologyFull-time
We need to output HTML fragment with sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. The posting includes description (About the role) - we can put that as About the role. Responsibilities: there is a "Key Responsibilities" section with subsections; we can combine into a list. Requirements: there is "Job Qualifications:" and also "Work Environment & Requirements:" which includes requirements like degree, experience, etc. We need to separate Qualifications vs Skills? The instruction: use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Skills). We need to decide which sections we have content for.
We have:
- About the role: first paragraph(s) describing role.
- Responsibilities: the "Key Responsibilities" with bullet-like paragraphs. We can turn each bullet into .
- Requirements: maybe the "Job Qualifications:" and "Work Environment & Requirements:" contain requirements like degree, experience, driver's license, etc. Could be considered Requirements.
- Qualifications: maybe we could separate "Job Qualifications:" as Qualifications, and "Work Environment & Requirements:" as Requirements? But the instruction says we can use those headings; we need to avoid filler. We have content for both.
- Skills: maybe we can extract skills like "Highly organized with exceptional attention to detail", "Passionate about creating a professional environment", etc. Those are more like personal attributes; could go under Skills.
- Benefits: not mentioned explicitly. No benefits listed. So we should not include Benefits.
- Pay: not mentioned. So omit.
- Schedule: mentions "Nights, weekends, and holidays will be required based on the academy competition schedule." Also "Ability to work flexible hours, including evenings, weekends, and holidays." So we have schedule info. We can include Schedule section.
Thus sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Schedule.
We need to ensure we don't repeat job title as heading. Use for each section heading.
We need to use
for each section heading.
We need to use - for any list of duties/requirements/benefits. For prose, use
.
We need to preserve all substantive information; do not invent or summarize away detail. Remove boilerplate like EEO etc. We must drop the EEO paragraph.
Also drop "Job ID / requisition numbers" none present.
We need to keep all substantive info: responsibilities details, qualifications, work environment, etc.
We need to avoid filler like "commensurate with experience" etc. Not present.
Now craft HTML.
First, About the role: combine the introductory paragraphs up to "This role is critical in creating a world-class environment that supports player development and organizational excellence." Also maybe include the sentence about full-time position etc. Let's capture:
"The Academy Administrator serves as the primary operational and administrative lead for the FC Dallas Academy. This full-time position is responsible for managing player registration and compliance, travel logistics, competition administration, scheduling, communication, game operations, and day-to-day academy support. The Academy Administrator works closely with coaches, technical staff, players, families, league officials, and club departments to ensure the academy operates efficiently and maintains the highest professional standards. This role is critical in creating a world-class environment that supports player development and organizational excellence."
That's About the role.
Now Responsibilities: we have subheadings: Player Registration & Compliance, Travel & Team Logistics, Competition Administration, Academy Operations & Scheduling, Game Operations, Administrative Support & Special Projects. Under each there are bullet-like sentences. We'll create a single
with - for each duty? Could also nest but instruction: use
- for any list of duties/requirements/benefits. So we can flatten all duties into list items.
We need to preserve all substantive information; we can keep each sentence as a list item.
Let's extract each duty sentence:
From Player Registration & Compliance:
- Lead all academy player onboarding processes, including registration, documentation, and compliance requirements.
- Coordinate player school enrollment and registration processes as needed.
- Manage OCPE registrations and associated documentation.
- Coordinate player physicals and medical clearance requirements.
- Administer player agreements, waivers, and required club documentation.
- Manage MLS NEXT player registration and roster compliance.
- Coordinate concussion testing and league-mandated player requirements.
- Process International Transfer Certificates (ITCs) and related international registration requirements.
- Maintain accurate player records and ensure compliance with league, federation, and club regulations.
Travel & Team Logistics:
- Serve as the primary coordinator for academy travel operations.
- Coordinate all team travel arrangements including flights, hotels, buses, meals, and incidentals.
- Manage relationships with travel vendors and agency partners.
- Prepare detailed travel itineraries and distribute travel information to staff and families.
- Coordinate travel logistics for league matches, tournaments, and special events.
- Ensure all travel documentation and requirements are completed accurately and on time.
- Support international trip planning, logistics, roster management, and participant communication.
Competition Administration:
- Manage league and competition registrations for all academy teams.
- Coordinate roster submissions and league compliance requirements.
- Submit lineups and required match documentation.
- Maintain player eligibility records and competition databases.
- Coordinate tournament registrations, roster submissions, and player card requirements.
- Serve as the primary administrative contact for league officials and competition organizers.
- Ensure all league mandates and operational requirements are fulfilled.
Academy Operations & Scheduling:
- Manage daily academy operational schedules and calendars.
- Coordinate field assignments and facility usage.
- Maintain academy training schedules and competition calendars.
- Manage communication between coaches, players, families, and staff as directed by the club.
- Serve as the primary administrative liaison between the academy and other club departments.
- Support academy staff meetings and operational planning initiatives.
- Manage trialist communications, documentation, and scheduling.
- Coordinate player movement and roster management across academy phases and teams.
Game Operations:
- Lead home match operational planning and execution.
- Coordinate game day logistics for visiting teams and match officials.
- Manage referee assignments, payments, and communication.
- Coordinate match filming and video requirements.
- Ensure field setup and game day operational standards are met.
- Serve as the primary point of contact for visiting team administrators.
- Oversee match day compliance and league operational requirements.
Administrative Support & Special Projects:
- Process invoices, check requests, and department financial documentation.
- Coordinate academy equipment ordering and inventory support.
- Assist with equipment distribution and organizational processes.
- Plan and coordinate academy events, meetings, and special initiatives.
- Support fundraising and payment collection efforts for academy programs and international travel opportunities.
Now Requirements: we have "Job Qualifications:" and "Work Environment & Requirements:" which contain requirements like degree, experience, skills, etc. We'll separate maybe Requirements = mandatory requirements (degree, experience, driver's license, ability to work flexible hours, travel, outdoors, authorization to work, lift 40 lbs). Qualifications = preferred qualifications (bilingual Spanish, knowledge of MLS NEXT etc). Skills = personal attributes (highly organized, passionate, proactive problem-solver, etc). Let's parse.
Job Qualifications:
- Bachelor’s degree in Sports Management, Business Administration, Communications, or related field preferred.
- Minimum of 2–4 years of experience in sports operations, team administration, event management, or a related field.
- Strong organizational, project management, and administrative skills.
- Excellent written and verbal communication abilities.
- Experience coordinating travel, events, or logistics preferred.
- Proficiency with Microsoft Office Suite, Google Workspace, and database management systems.
- Ability to manage confidential information with professionalism and discretion.
- Valid driver’s license, clean driving record, and reliable transportation.
- Bilingual (Spanish) preferred.
- Knowledge of MLS NEXT, youth soccer operations, and FC Dallas Academy programs is a plus.
Work Environment & Requirements:
- Based in Frisco, Texas, with primary work at Toyota Stadium and training facilities.
- Ability to work flexible hours, including evenings, weekends, and holidays.
- Ability to travel for matches, tournaments, and scouting.
- Valid driver’s license and reliable transportation required.
- Ability to work outdoors in varying weather conditions.
- Must be authorized to work in the United States without sponsorship.
- Ability to lift and carry up to 40 pounds.
We need to avoid duplication: Valid driver's license appears both; we can keep once.
Now we need to decide which go to Requirements vs Qualifications vs Skills.
Requirements (mandatory): Ability to work flexible hours, ability to travel, valid driver's license, reliable transportation, ability to work outdoors, authorized to work in US, lift 40 pounds. Also maybe based in Frisco? That's location not a requirement but could be included. Also maybe minimum 2-4 years experience? That's a qualification but could be requirement. The instruction: we can have Requirements section for mandatory requirements. Let's treat "Minimum of 2–4 years of experience..." as a requirement (though says preferred? It says minimum of 2–4 years experience ... not explicitly preferred). We'll put in Requirements.
Also "Bachelor’s degree ... preferred." That's preferred, not required; could go to Qualifications.
"Strong organizational, project management, and administrative skills." That's a skill.
"Excellent written and verbal communication abilities." Skill.
"Experience coordinating travel, events, or logistics preferred." Could be Qualifications.
"Proficiency with Microsoft Office Suite, Google Workspace, and database management systems." Skill.
"Ability to manage confidential information with professionalism and discretion." Skill.
"Bilingual (Spanish) preferred." Qualification.
"Knowledge of MLS NEXT, youth soccer operations, and FC Dallas Academy programs is a plus." Qualification.
Now Skills: personal attributes from "You are:" section: Highly organized with exceptional attention to detail. Passionate about creating a professional environment for elite player development. Able to manage multiple priorities in a fast-paced sports environment. A proactive problem-solver who thrives in operational leadership roles. Comfortable communicating with players, families, coaches, league officials, and club executives. Flexible and available to work evenings, weekends, and holidays as required. Committed to delivering exceptional service and maintaining professional standards.
We can put those under Skills.
Now Schedule: we have "Nights, weekends, and holidays will be required based on the academy competition schedule." Also "Ability to work flexible hours, including evenings, weekends, and holidays." Already covered in Requirements but we can still have Schedule section with that statement.
We must not repeat content unnecessarily? The instruction: preserve ALL substantive information; do NOT invent or summarize away detail. It's okay to have some overlap if it's in different sections? Might be considered duplication but maybe okay. However we could avoid duplication by placing schedule info only in Schedule section and not repeat in Requirements. But the requirement about flexible hours is also a requirement. Could be placed in both but maybe better to keep in Requirements and also Schedule? The instruction says "Prefer a few substantive sections over many thin ones." Overlap may be considered thin? Not sure. I'd rather keep schedule info in Schedule section and not duplicate in Requirements. But then we lose the explicit requirement about flexible hours as a requirement. However the schedule section already states that nights, weekends, holidays required. That's essentially the same. So we can put that in Schedule and not repeat in Requirements.
Thus Requirements will include: Minimum 2-4 years experience, Bachelor's degree? Actually degree is preferred, not required; we could put in Qualifications. Let's decide:
Requirements (mandatory):
- Minimum of 2–4 years of experience in sports operations, team administration, event management, or a related field.
- Ability to work flexible hours, including evenings, weekends, and holidays.
- Ability to travel for matches, tournaments, and scouting.
- Valid driver’s license and reliable transportation.
- Ability to work outdoors in varying weather conditions.
- Must be authorized to work in the United States without sponsorship.
- Ability to lift and carry up to 40 pounds.
- Based in Frisco, Texas, with primary work at Toyota Stadium and training facilities. (maybe location not a requirement but we can keep as requirement? It's more of location; but we can keep as part of Requirements or maybe not needed. I'd include
. We need to preserve all substantive information; do not invent or summarize away detail. Remove boilerplate like EEO etc. We must drop the EEO paragraph. Also drop "Job ID / requisition numbers" none present. We need to keep all substantive info: responsibilities details, qualifications, work environment, etc. We need to avoid filler like "commensurate with experience" etc. Not present. Now craft HTML. First, About the role: combine the introductory paragraphs up to "This role is critical in creating a world-class environment that supports player development and organizational excellence." Also maybe include the sentence about full-time position etc. Let's capture: "The Academy Administrator serves as the primary operational and administrative lead for the FC Dallas Academy. This full-time position is responsible for managing player registration and compliance, travel logistics, competition administration, scheduling, communication, game operations, and day-to-day academy support. The Academy Administrator works closely with coaches, technical staff, players, families, league officials, and club departments to ensure the academy operates efficiently and maintains the highest professional standards. This role is critical in creating a world-class environment that supports player development and organizational excellence." That's About the role. Now Responsibilities: we have subheadings: Player Registration & Compliance, Travel & Team Logistics, Competition Administration, Academy Operations & Scheduling, Game Operations, Administrative Support & Special Projects. Under each there are bullet-like sentences. We'll create a single
- with
- for each duty? Could also nest but instruction: use
- for any list of duties/requirements/benefits. So we can flatten all duties into list items. We need to preserve all substantive information; we can keep each sentence as a list item. Let's extract each duty sentence: From Player Registration & Compliance: - Lead all academy player onboarding processes, including registration, documentation, and compliance requirements. - Coordinate player school enrollment and registration processes as needed. - Manage OCPE registrations and associated documentation. - Coordinate player physicals and medical clearance requirements. - Administer player agreements, waivers, and required club documentation. - Manage MLS NEXT player registration and roster compliance. - Coordinate concussion testing and league-mandated player requirements. - Process International Transfer Certificates (ITCs) and related international registration requirements. - Maintain accurate player records and ensure compliance with league, federation, and club regulations. Travel & Team Logistics: - Serve as the primary coordinator for academy travel operations. - Coordinate all team travel arrangements including flights, hotels, buses, meals, and incidentals. - Manage relationships with travel vendors and agency partners. - Prepare detailed travel itineraries and distribute travel information to staff and families. - Coordinate travel logistics for league matches, tournaments, and special events. - Ensure all travel documentation and requirements are completed accurately and on time. - Support international trip planning, logistics, roster management, and participant communication. Competition Administration: - Manage league and competition registrations for all academy teams. - Coordinate roster submissions and league compliance requirements. - Submit lineups and required match documentation. - Maintain player eligibility records and competition databases. - Coordinate tournament registrations, roster submissions, and player card requirements. - Serve as the primary administrative contact for league officials and competition organizers. - Ensure all league mandates and operational requirements are fulfilled. Academy Operations & Scheduling: - Manage daily academy operational schedules and calendars. - Coordinate field assignments and facility usage. - Maintain academy training schedules and competition calendars. - Manage communication between coaches, players, families, and staff as directed by the club. - Serve as the primary administrative liaison between the academy and other club departments. - Support academy staff meetings and operational planning initiatives. - Manage trialist communications, documentation, and scheduling. - Coordinate player movement and roster management across academy phases and teams. Game Operations: - Lead home match operational planning and execution. - Coordinate game day logistics for visiting teams and match officials. - Manage referee assignments, payments, and communication. - Coordinate match filming and video requirements. - Ensure field setup and game day operational standards are met. - Serve as the primary point of contact for visiting team administrators. - Oversee match day compliance and league operational requirements. Administrative Support & Special Projects: - Process invoices, check requests, and department financial documentation. - Coordinate academy equipment ordering and inventory support. - Assist with equipment distribution and organizational processes. - Plan and coordinate academy events, meetings, and special initiatives. - Support fundraising and payment collection efforts for academy programs and international travel opportunities. Now Requirements: we have "Job Qualifications:" and "Work Environment & Requirements:" which contain requirements like degree, experience, skills, etc. We'll separate maybe Requirements = mandatory requirements (degree, experience, driver's license, ability to work flexible hours, travel, outdoors, authorization to work, lift 40 lbs). Qualifications = preferred qualifications (bilingual Spanish, knowledge of MLS NEXT etc). Skills = personal attributes (highly organized, passionate, proactive problem-solver, etc). Let's parse. Job Qualifications: - Bachelor’s degree in Sports Management, Business Administration, Communications, or related field preferred. - Minimum of 2–4 years of experience in sports operations, team administration, event management, or a related field. - Strong organizational, project management, and administrative skills. - Excellent written and verbal communication abilities. - Experience coordinating travel, events, or logistics preferred. - Proficiency with Microsoft Office Suite, Google Workspace, and database management systems. - Ability to manage confidential information with professionalism and discretion. - Valid driver’s license, clean driving record, and reliable transportation. - Bilingual (Spanish) preferred. - Knowledge of MLS NEXT, youth soccer operations, and FC Dallas Academy programs is a plus. Work Environment & Requirements: - Based in Frisco, Texas, with primary work at Toyota Stadium and training facilities. - Ability to work flexible hours, including evenings, weekends, and holidays. - Ability to travel for matches, tournaments, and scouting. - Valid driver’s license and reliable transportation required. - Ability to work outdoors in varying weather conditions. - Must be authorized to work in the United States without sponsorship. - Ability to lift and carry up to 40 pounds. We need to avoid duplication: Valid driver's license appears both; we can keep once. Now we need to decide which go to Requirements vs Qualifications vs Skills. Requirements (mandatory): Ability to work flexible hours, ability to travel, valid driver's license, reliable transportation, ability to work outdoors, authorized to work in US, lift 40 pounds. Also maybe based in Frisco? That's location not a requirement but could be included. Also maybe minimum 2-4 years experience? That's a qualification but could be requirement. The instruction: we can have Requirements section for mandatory requirements. Let's treat "Minimum of 2–4 years of experience..." as a requirement (though says preferred? It says minimum of 2–4 years experience ... not explicitly preferred). We'll put in Requirements. Also "Bachelor’s degree ... preferred." That's preferred, not required; could go to Qualifications. "Strong organizational, project management, and administrative skills." That's a skill. "Excellent written and verbal communication abilities." Skill. "Experience coordinating travel, events, or logistics preferred." Could be Qualifications. "Proficiency with Microsoft Office Suite, Google Workspace, and database management systems." Skill. "Ability to manage confidential information with professionalism and discretion." Skill. "Bilingual (Spanish) preferred." Qualification. "Knowledge of MLS NEXT, youth soccer operations, and FC Dallas Academy programs is a plus." Qualification. Now Skills: personal attributes from "You are:" section: Highly organized with exceptional attention to detail. Passionate about creating a professional environment for elite player development. Able to manage multiple priorities in a fast-paced sports environment. A proactive problem-solver who thrives in operational leadership roles. Comfortable communicating with players, families, coaches, league officials, and club executives. Flexible and available to work evenings, weekends, and holidays as required. Committed to delivering exceptional service and maintaining professional standards. We can put those under Skills. Now Schedule: we have "Nights, weekends, and holidays will be required based on the academy competition schedule." Also "Ability to work flexible hours, including evenings, weekends, and holidays." Already covered in Requirements but we can still have Schedule section with that statement. We must not repeat content unnecessarily? The instruction: preserve ALL substantive information; do NOT invent or summarize away detail. It's okay to have some overlap if it's in different sections? Might be considered duplication but maybe okay. However we could avoid duplication by placing schedule info only in Schedule section and not repeat in Requirements. But the requirement about flexible hours is also a requirement. Could be placed in both but maybe better to keep in Requirements and also Schedule? The instruction says "Prefer a few substantive sections over many thin ones." Overlap may be considered thin? Not sure. I'd rather keep schedule info in Schedule section and not duplicate in Requirements. But then we lose the explicit requirement about flexible hours as a requirement. However the schedule section already states that nights, weekends, holidays required. That's essentially the same. So we can put that in Schedule and not repeat in Requirements. Thus Requirements will include: Minimum 2-4 years experience, Bachelor's degree? Actually degree is preferred, not required; we could put in Qualifications. Let's decide: Requirements (mandatory): - Minimum of 2–4 years of experience in sports operations, team administration, event management, or a related field. - Ability to work flexible hours, including evenings, weekends, and holidays. - Ability to travel for matches, tournaments, and scouting. - Valid driver’s license and reliable transportation. - Ability to work outdoors in varying weather conditions. - Must be authorized to work in the United States without sponsorship. - Ability to lift and carry up to 40 pounds. - Based in Frisco, Texas, with primary work at Toyota Stadium and training facilities. (maybe location not a requirement but we can keep as requirement? It's more of location; but we can keep as part of Requirements or maybe not needed. I'd include