FULL CHARGE BOOKKEEPER

Department: Administration | Reports to: Controller and CFO

About the role

The Full Charge Bookkeeper is responsible for the data entry of all AP, cash, and credit card transactions for Milner Technologies, Milner Family Holdings, and Gato using QuickBooks, ConnectWise, QB connection, and sales tax reporting to multiple states. This position offers growth potential to Assistant Controller within 12 months and Controller within 24 months. The role requires a hands-on approach with strong technical accounting skills, attention to detail, and a proactive approach to financial management and reporting. The ideal candidate enjoys working with numbers, analysis, and financial reporting, and is comfortable improving processes and communication.

Responsibilities

• Accounts Payable
  • Enter bills received from vendors using QuickBooks.
  • Manage and reconcile vendor statements.
  • Serve as liaison between department leaders, purchasing, and vendors for concerns, payment information, payment plans, or discrepancies.
  • Contact vendors for missing bills, remittance clarification, and account management.
• Accounts Receivable
  • Post all cash received to QuickBooks.
  • Provide weekly updated reports to the customer service and collections team.
  • Provide information for cash posting when customer remittances are not provided.
• Financial Accounting & Reconciliations
  • Support intercompany transactions and reconciliations.
  • Assist with monthly balance sheet reconciliations, including credit card activity and other accounts as directed by the Controller.
  • Support the Controller in resolving discrepancies and ensuring accurate financial records.
• Cash & Banking Oversight
  • Assist in monitoring cash activity and ensuring transactions are properly recorded.
  • Support bank reconciliations and financial controls.
• Sales & Other Tax Preparation
  • Provide reports and process monthly, quarterly, and annual sales tax for both MTI and MDP.
  • Support annual tax planning, audit, and property tax reporting.

Requirements

• Bachelor’s degree in accounting.
• Experience with QuickBooks data entry and reconciliation.
• Knowledge of essential accounting functions (A/P, A/R, and financial reporting).
• Strong analytical and problem-solving skills.

Preferred Qualifications

• Experience developing financial dashboards or reporting tools.
• Experience working closely with executive leadership.
• Process improvement mindset.

Key Attributes

• Detail-oriented and highly organized.
• Analytical thinker who enjoys working with numbers and data.
• Hands-on and willing to dive into details.
• Strong integrity and accountability.
• Comfortable working in a growing and evolving organization.

Work Environment

• General office environment requiring attention to detail in varied settings.
• May spend long hours sitting or standing.
• Some physical effort required, including bending, reaching, stretching, or lifting/moving items up to 60 pounds.

Special Requirements

• Employees must complete required courses as described by Human Resources.
• This description outlines major responsibilities; individual positions may require additional duties.

Pay

$70,000 – $80,000 annually