Full-Charge Administrator

Responsibilities

• Full-cycle bookkeeping in QuickBooks Desktop (daily, hands-on)
• Accounts Payable: process, code, verify, and execute payments (ACH, check, EFT)
• Accounts Receivable: invoicing, payment tracking, and collections follow-up
• Bank and account reconciliations; maintain accurate, audit-ready records
• Monthly cash flow reporting and financial summaries for leadership
• Month-end close support and coordination with CPA and external partners
• Maintain organized digital files and internal documentation
• Manage vendor communication and resolve billing discrepancies
• Provide follow-through support to leadership on administrative items
• Serve as a point of contact for incoming calls and routing inquiries
• Identify and improve inefficiencies in workflows and systems

Qualifications

• 5–7+ years of full-cycle bookkeeping experience (small business or service-based environment preferred)
• Strong, working expertise in QuickBooks Desktop (required)
• Solid understanding of AP, AR, reconciliations, and cash flow
• Proficiency in Excel (data entry, formulas, reconciliation support)
• Highly detail-oriented with a consistent, methodical work style
• Comfortable working independently, with direct access to leadership for alignment
• Professional communicator with vendors, clients, and internal stakeholders

About True Vines, Inc.

• A 33-year-old, woman-owned interiorscape company serving commercial clients across Houston
• Stable, established business with long-term clients
• Direct access to leadership — no layers, no bureaucracy
• Visible impact — your work directly supports daily operations
• Creative, non-corporate environment
• A team that values reliability, ownership, and continuous improvement

Pay

$22 - $28/hour