FTE SCHOOL SECRETARY (10 MONTHS/Year - Mon-Fri) $18.06/HOUR

10-month position (school year only).

About the role

Provides a positive and welcoming school environment for students, staff, and community members while facilitating the smooth and efficient operation of the school office.

Qualifications

• High school graduate or equivalent.
• Proficiency in technology skills; knowledge of office procedures and the operation of office equipment.

Responsibilities

• Creates a friendly atmosphere for students and staff and assists them in the office.
• Greets visitors courteously, in person or by phone, determines their needs, checks appointments, assists them, and directs them to appropriate persons.
• Receives and routes all incoming calls in a courteous manner.
• Maintains an appropriate level of confidentiality.
• Uses appropriate systems to respond to the multiple demands of the position.
• Administers care and support to students with minor medical needs.
• Assists/executes the following office tasks:
  • Makes decisions as delegated.
  • Prepares correspondence, memos, reports, etc. as needed.
  • Sorts and distributes incoming mail.
  • Organizes and maintains office files.
  • Maintains inventories and makes supplies available to staff.
  • Provides routine care of office equipment.
  • Processes daily attendance and periodic reports, makes follow-up calls to parents who did not call in.
  • Maintains bus assignment records.
• Performs tasks related to student progress reporting:
  • Maintaining inventory of report cards and other forms.
  • Preparing awards, certificates, and other materials.
  • Coordinating parent/teacher conferences.
  • Registers kindergarten and other new students.
  • Files new student records.
  • Handles paperwork related to transition to junior high school.
  • Transfers records to junior high school.
• Performs summer tasks related to turnover of students:
  • Preparing registration mailing.
  • Processing received registration materials and fees.
  • Preparing materials for registration day.
  • Rolling over computer records, updating.
• Performs tasks related to the business and maintenance offices:
  • Processing purchase orders and packing slips.
  • Distributing supplies ordered by school personnel and informing staff of supplies not received by the opening of school.
  • Processing payroll information.
  • Processing and maintaining records of funds received and disbursed, depositing collected funds.
  • Processing free and reduced lunch, waiver of fees applications.
  • Preparing and processing work orders.
  • Processing building rental contracts.
• Performs tasks related to the personnel office:
  • Processing and tracking staff leave requests.
  • Greeting substitutes, processing paperwork, directing to assigned classroom.
  • Collecting surveys, feedback forms, and other documents to send to the personnel office.
• Performs tasks related to special education:
  • Setting staffings.
  • Coordinating paperwork for case study evaluations.
  • Preparing correspondence related to case studies and special education classes.
  • Preparing paperwork for staffings.
  • Organizing, maintaining, and transferring temporary files.
  • Typing reports.
• Performs tasks related to specialized materials:
  • Distributing standardized test materials.
  • Processing bookstore orders.
  • Distributing bookstore materials.
  • Distributing science kits.
• Participates in appropriate training programs as requested.
• Assists teachers in preparing instructional materials as needed.
• Works collaboratively with other office personnel.
• Performs other duties and assumes other responsibilities as assigned by the building administrator(s).

Schedule

• 4 hours daily, Monday–Friday, 8:00 AM–12:00 PM.

Pay

$18.06 per hour.

Benefits

All School Secretaries are employed under the Downers Grove Educational Support Personnel (DGESP) contract. Compensation and benefits can be viewed beginning on page 30 of the contract.