SCHOOL SECRETARY (10 MONTHS/Year - Mon-Fri) $18.06/HOUR

Description

SCHOOL SECRETARY - 10 months/year

Provides a positive and welcoming school environment for students, staff, and community members, while facilitating the smooth and efficient operation of the school office.

Qualifications

• High school graduate or equivalent.
• Proficiency in technology skills; knowledge of office procedures and the operation of office equipment.

Job Responsibilities

• Creates a friendly atmosphere for students and staff and assists them in the office.
• Greets visitors courteously, in person or by phone, determines their needs, checks appointments, assists them, directs them to appropriate persons.
• Receives and routes all incoming calls in a courteous manner. Maintains an appropriate level of confidentiality.
• Uses appropriate systems to respond to the multiple-demands of the position.
• Administers care and support to students with minor medical needs.
• Affixes care to students with minor medical needs.
• Assists/executes the following office tasks:
• Makes decisions as delegated to do so.
• Presents correspondence, memos, reports, etc. as needed.
• Sorts and distributes incoming mail.
• Organizes and maintains office files.
• Maintains inventories and makes supplies available to staff.
• Provides routine care of office equipment.
• Processes daily attendance and periodic reports, makes follow-up calls to parents who did not call in.
• Maintains bus assignment records.
• Performs tasks related to student progress reporting, such as:
• Maintains inventory of report cards and other forms;
• Prepares awards, certificates, and other materials;
• Collaborates with parent/teacher conferences;
• Registers kindergarten and other new students;
• Files new student records;
• Handles paperwork related to transition to junior high school;
• Transfers records to junior high school.
• Performs tasks related to the business and maintenance offices, including:
• Processes purchase orders and packing slips;
• Distributes supplies ordered by school personnel and informs staff of supplies not received by the opening of school;
• Processes payroll information;
• Processes and maintains records of funds received and disbursed, deposits collected funds;
• Processes free and reduced lunch, waiver of fees applications;
• Prepares and processes work orders;
• Processes building rental contracts.
• Performs tasks related to the personnel office, including:
• Processes and tracks staff leave requests;
• Greeting substitutes, processing paperwork, directing to assigned classroom;
• Collects surveys, feedback forms, and other documents to send to the personnel office.
• Performs tasks related to special education, including:
• Setting staffings;
• Collaborates with paperwork for case study evaluations;
• Prepares correspondence related to case studies and special education classes;
• Prepares paperwork for staffings;
• Organizes, maintains, and transfers temporary files;
• Typing reports.
• Participates in appropriate training programs as requested.
• Affixes assistance to teachers in preparing instructional materials as needed.
• Works collaboratively with other office personnel.
• Performs other duties and assumes other responsibilities as assigned by the building administrator(s).

Working Conditions

• HOURS: 7.5 hours daily, Mon-Fri, 7:45am-4:00pm
• WAGES: $18.06/hr
• CONTRACT/BENEFITS: All School Secretaries are employed under the Downers Grove Educational Support Personnel (DGESP) contract. Compensation and Benefits can be viewed beginning on page 30.