FT Payroll Specialist (Spring 2027 Hire)

About the Role

Alvin Community College is seeking a Payroll Specialist for a Spring 2027 hire. This position is responsible for processing payroll and performing related accounting duties in accordance with College policies and applicable regulations.

Responsibilities

• Process semi-monthly and monthly payrolls for all College employees, including full-time, part-time, and student workers
• Review and verify timesheets, leave requests, and other payroll source documents for accuracy and completeness
• Calculate and process payroll deductions, including taxes, retirement contributions, garnishments, and voluntary deductions
• Prepare and submit required payroll tax reports and payments to federal, state, and local agencies
• Reconcile payroll-related general ledger accounts and prepare journal entries
• Respond to employee inquiries regarding payroll, deductions, and leave balances
• Maintain accurate payroll records and ensure compliance with College policies and applicable laws
• Prepare W-2s and other year-end payroll reporting
• Assist with audits and provide payroll data as requested
• Stay current with changes in payroll regulations and best practices

Requirements

• Associate degree in Accounting, Business Administration, or a related field required; Bachelor's degree preferred
• Minimum of two years of payroll processing experience, preferably in a higher education or public sector environment
• Knowledge of federal, state, and local payroll tax regulations
• Proficiency with payroll software and Microsoft Office, particularly Excel
• Strong attention to detail and accuracy
• Ability to handle confidential information with discretion
• Effective communication and customer service skills
• Ability to meet strict deadlines and manage multiple priorities

Preferred Qualifications

• Experience with Colleague or similar ERP/payroll systems
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)
• Experience in a community college or higher education setting

Skills

• Payroll processing and reconciliation
• Knowledge of payroll tax laws and reporting requirements
• Data entry and recordkeeping accuracy
• Microsoft Excel and payroll/ERP software proficiency
• Analytical and problem-solving skills
• Confidentiality and professionalism
• Time management and deadline adherence
• Written and verbal communication