Front Office Specialist - Women's Health

Make a meaningful impact by supporting patients and care teams every day. As a Front Office Specialist at TriHealth, you’re part of a culture built on respect, collaboration, and exceptional care. Grow your skills in a place that puts people first.

Location

630 W Main St., Wilmington, OH

Schedule

Full-time; Monday-Friday

Benefits

• Competitive shift differentials where applicable
• Opportunities for professional growth
• Comprehensive benefits package including:
  • Medical, dental, and vision coverage
  • Paid time off
  • Retirement savings plans
  • Tuition reimbursement

Learn more about TriHealth benefits

Note: Optional positions are not eligible for TriHealth benefits.

Requirements

• High School Diploma or GED (Required)
• 3–4 years experience in a related field (Required)

Responsibilities

• Answer, handle, and screen incoming telephone calls
• Greet and register patients, file and prepare charts
• Perform check-out functions, including:
  • Review of encounter form data
  • Collection of co-payments
  • Scheduling follow-up appointments
  • Completing daily bank deposit
  • Day-end reconciliation duties
• Complete charge/receipt-entry and charge-receipt summaries for all office-related services (at some locations)
• Demonstrate flexibility and take initiative in seeking or accepting additional assignments
• Schedule patient appointments and inform department of issues
• Accurately input and update patient registration, insurance, and demographic information
• Accept and log payments appropriately
• Demonstrate courtesy and respect toward families, community professionals, office personnel, and team members
• Follow JCAHO and HIPAA protocols; limit access to patient information to what is necessary to perform the job
• Handle patient complaints and refer to manager as appropriate

Working Conditions

• Climbing: Rarely
• Hearing (Conversation): Frequently
• Hearing (Other Sounds): Frequently
• Kneeling: Rarely
• Lifting <10 lbs.: Occasionally
• Lifting <50 lbs.: Occasionally
• Pulling: Occasionally
• Pushing: Occasionally
• Reaching: Occasionally
• Sitting: Occasionally
• Standing: Frequently
• Stooping: Occasionally
• Talking: Frequently
• Use of Hands: Frequently
• Color Vision: Frequently
• Visual Acuity (Far): Frequently
• Visual Acuity (Near): Consistently
• Walking: Frequently

TriHealth SERVE Standards and ALWAYS Behaviors

At TriHealth, we believe there is no responsibility more important than to SERVE our patients, our communities, and our fellow team members. To achieve our vision and mission, all TriHealth team members are expected to demonstrate and live the following:

Serve: ALWAYS…

• Welcome everyone by making eye contact, greeting with a smile, and saying "hello"
• Acknowledge when patients/guests are lost and escort them to their destination or find someone who can assist
• Refrain from using cell phones for personal reasons in public spaces or patient care areas

Excel: ALWAYS…

• Recognize and take personal responsibility to address and recover from service breakdowns when a customer's expectations have not been met
• Offer patients and guests priority when waiting (lines, elevators)
• Work on improving quality, safety, and service

Respect: ALWAYS…

• Respect cultural and spiritual differences and honor individual preferences
• Respect everyone’s opinion and contribution, regardless of title/role
• Speak positively about team members and other departments in front of patients and guests

Value: ALWAYS…

• Value the time of others by striving to be on time, prepared, and actively participating
• Pick up trash, ensuring the physical environment is clean and safe
• Be a good steward of resources, using supplies and equipment efficiently and effectively, and look for ways to avoid waste

Engage: ALWAYS…

• Acknowledge wins and frequently thank team members and others for contributions
• Show courtesy and compassion with customers, team members, and the community

Front Office Specialist II (FOS II) Additional Requirements

• 4–5 years experience in a related field (Required)

Front Office Specialist II (FOS II) Additional Responsibilities

In addition to the responsibilities listed above, this role may also include:

• All duties outlined for the Front Office Specialist role