Front Office Coordinator

Job Overview

Responsibilities

• Serve as the first point of contact for the company, greeting clients and visitors in a professional and welcoming manner.
• Answer, screen, and forward incoming phone calls while providing basic information when needed.
• Manage all incoming and outgoing correspondence, including emails, letters, and packages.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Maintain office security by following safety procedures and controlling access via the reception desk.
• Order front office supplies and keep an accurate inventory of stock.
• Provide general administrative and clerical support to various departments as required.
• Ensure the reception area and conference rooms are tidy and presentable, with all necessary stationery and materials.

Qualifications

• Proven experience as a Front Office Coordinator, Receptionist, or in a similar administrative role.
• Proficiency in the Microsoft Office Suite (Word, Excel, Outlook).
• Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively.
• Excellent verbal and written communication skills.
• A professional demeanour and a customer-service-oriented approach.
• Ability to be resourceful and proactive when dealing with issues that may arise.
• A high school diploma is required; an associate's or bachelor's degree in a relevant field is preferred.
• Previous experience within the technology or manufacturing industry is advantageous but not essential.