Front Desk Receptionist (Executive Level-Corporate Office) | RDG

Main Responsibilities

• Main conference room scheduling to include meeting set-up and clean-up
• Support and adhere to all company policies, procedures, and guidelines
• Welcome on-site visitors, determine nature of business and announce visitors to appropriate team members
• Monitor inventory levels of office and pantry supplies and request to place orders when necessary
• Receive, sort, and distribute daily mail and deliveries. Handle incoming and outgoing correspondence efficiently
• Offer a welcome beverage to guests or those in a conference room
• Organize and communicate birthday of the month or any applicable celebrations
• Ensure overall presentation of the reception area including magazines, and furniture is at exceptional standards
• Maintain general office cleanliness and report when an office requires attention
• Ensure office is locked and secured at end of day
• Report maintenance items requiring attention
• Correspond with building maintenance and landlord when necessary
• Report any major office concerns to the Chief People Officer (Safety, team member, guest etc.)

Requirements/Qualifications

• High school degree required or an equivalent of work and education desired
• Exceptional executive presence, presentation, and communication with the ability to uphold a professional demeanor under pressure
• Exceptional time and task management organizational skills – being able to work with urgency, handle multiple tasks, priorities, and quick ability to learn (and remember) names
• Strong organizational and project management skills with a keen attention to detail
• Excellent communication and interpersonal skills, capable of building relationships at all levels
• Ability to thrive in a fast-paced, dynamic work environment
• Maintain confidentiality and discretion a MUST!
• Strong customer service skills with a friendly and professional demeanor
• Ability to multitask and prioritize tasks in a fast-paced environment
• Proven ability to perform independently with minimal supervision
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software