Front Desk & Office Administrator

About the role

You’ll serve as the first point of contact for visitors and staff and are responsible for maintaining a well-functioning, welcoming office environment. This role combines front desk reception with hands-on facilities coordination, making it well-suited to someone who is organized, proactive, and comfortable wearing multiple hats. This is an on-site role.

Responsibilities

• Front Desk & Reception
  • Greet and direct visitors, customers, and vendors in a professional and friendly manner
  • Answer and route incoming phone calls and general email inquiries
  • Manage incoming and outgoing mail and packages
  • Maintain visitor log and issue building access as needed
  • Coordinate conference room scheduling and prepare meeting spaces
• Facilities & Office Operations
  • Oversee office supply inventory and place orders as needed
  • Serve as the primary point of contact for building management and maintenance requests
  • Coordinate with vendors for equipment maintenance, cleaning services, and repairs
  • Ensure common areas (kitchen, lobby, conference rooms) are clean, stocked, and functional
  • Support office moves, setup, and workspace changes
  • Manage parking, building access, and key/badge administration
• Administrative Support
  • Provide general administrative support to leadership and cross-functional teams as needed
  • Assist with onboarding logistics for new employees (workspace setup, access provisioning)
  • Track and approve invoices related to facilities and office operations
  • Maintain organized records for vendor contracts, warranties, and service agreements

Requirements

• 1+ years of experience in an office administration, receptionist, or facilities coordination role
• Strong organizational and multitasking skills with a high attention to detail
• Warm, professional communication style
• Comfortable working independently and taking initiative on day-to-day tasks
• Ability to lift up to 25 lbs and perform occasional light physical tasks related to facilities

Preferred Skills

• Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel)
• Experience with customer service standards

Schedule

Standard hours are 8:30 AM–4:30 PM, Monday through Friday, but may flex as needed.