Front Desk Administrator

Key Responsibilities

• Take inventory of office supplies and equipment (e.g., computers, phones, desks)
• Maintain inventory records and update as new items are purchased or disposed of
• Order and restock supplies as needed to ensure smooth office operations
• Ensure office tidiness and organized supply stations
• Pay permit and interconnection fees on a daily basis while maintaining accurate weekly and monthly logs
• Track due dates, payment amounts, and confirmations for all permit-related expenses
• Print, file, and organize permit and interconnection documentation
• Prepare permit packages for mailing, pickup, or drop-off as required
• Print and mail permit applications as needed
• Greet and check in/out visitors and staff
• Answer general office phone calls and route them to the appropriate departments
• Assist upper management and owners with a variety of administrative tasks
• Collaborate with other departments to support workflows and ensure tasks are completed efficiently
• Learn all other administrative roles and provide coverage during vacations or sick leave
• Assist other departments as needed, including but not limited to:
• Serving the service department by contacting Enphase and SolarEdge for issue resolution
• Serving the inspection department by maintaining the inspection board and contacting building departments to clarify inspection processes

Qualifications

• Minimum of 1–2 years of administrative support experience, preferably in the solar or construction industry
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Ability to work independently and as part of a team
• Good communication and customer service skills
• Valid driver’s license and reliable transportation